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NHS Grampian Radiotherapy TPS, OMS and Archive Replacement

NHS Grampian

This public procurement record has 1 release in its history.

Tender

17 Jul 2026 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

NHS Grampian is procuring replacement radiotherapy technology for the Aberdeen Cancer Centre at Aberdeen Royal Infirmary, Aberdeen. The requirement covers one treatment planning system, one oncology information management system and one radiotherapy archive integrated within the OMS. It is a goods contract, including supply, installation and associated services on a turnkey basis. The equipment is being replaced because it has reached the end of its recommended working life, under the Scottish Government’s Radiotherapy Capital Equipment Replacement Programme. The successful supplier will provide all products and services as a single prime contractor, taking responsibility for any subcontracting or collaborative arrangements needed to deliver the requirement. The procurement is a single lot and includes the related implementation work at the hospital site.

The process has reached tender: NHS Grampian invited offers through an open procedure, with electronic submission. The tender deadline and bid opening were set for 17 August 2026 at 11:00 UTC. The contract is for 720 days, covering the 24-month duration through to the end of the warranty period. Its estimated value is £1,215,000 excluding any applicable tax. Bids must remain valid for 90 days. The award assessment gives 50% to the NHS requirement and quality, and 30% to cost; the published criteria account for the remaining assessment through the tender requirements. There is one lot, variants are not permitted, and the award period begins at the submission deadline.

This opportunity suits suppliers of radiotherapy information and treatment-planning technology that can deliver a complete hospital installation rather than equipment alone. Bidders need relevant experience and examples of delivering comparable supplies and services, with products that meet the NHS requirement and carry CE or UKCA marking supported by notified-body certification. A prime contractor must have the capacity to manage the full solution, site implementation, warranty obligations and any subcontractors or partners. Quality capability is important: suppliers need UKAS or equivalent independent certification to ISO 9001, or comprehensive documented quality policies, procedures, training, monitoring and complaints controls. Suitable bidders must also demonstrate strong financial standing, appropriate employer, public and product liability insurance, and the ability to support community benefits and Fair Work First requirements in Scotland.

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Notice Information

Notice Title

NHS Grampian Radiotherapy TPS, OMS and Archive Replacement

Notice Description

The product for replacement under this new contract is for one (1) Treatment Planning System (TPS), one (1) Oncology Information Management System (OMS) and one (1) Radiotherapy Archive included within the OMS. This is to be tendered as a single lot, including supply and installation on a "turnkey" basis as necessary within NHS Grampian located at the Aberdeen Cancer Centre at Aberdeen Royal Infirmary as the equipment has reached the end of its recommended life-expectancy and is due for replacement under the Scottish Government's Radiotherapy Capital Equipment Replacement Programme (CERP).

Lot Information

Lot 1

One (1) Treatment Planning System (TPS), one (1) Oncology Information Management System (OMS) including one (1) Radiotherapy Archive is to be replaced and installed at the Aberdeen Cancer Centre located at Aberdeen Royal Infirmary as the equipment has reached the end of its recommended life-expectancy and is due for replacement under the Scottish Government's Radiotherapy Capital Equipment Replacement Programme (CERP). The implementation of these Products will be undertaken by the Contractor on a "turnkey" basis as necessary. Contractors are required to provide detailed information in relation to the turnkey arrangements. It is expected that all Contractors will require to undertake site visit(s) to the Aberdeen Cancer Centre location in order to understand requirements and inform Contractors' responses to this NHS Requirement. It is intended that an award will be made to one successful Contractor who will act in the role of Prime Contractor for supply of all Products and associated services to the Board. This means that the successful Contractor shall assume full responsibility for supply of all Products and associated services. The successful Contractor shall be solely responsible for effecting any sub-contracting or collaborative arrangements required with other suppliers to allow the successful Contractor to meet this commitment

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000837776
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL560432
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
OJEU - F2 - Contract Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

33 - Medical equipments, pharmaceuticals and personal care products

CPV Codes

33150000 - Radiotherapy, mechanotherapy, electrotherapy and physical therapy devices

33151000 - Radiotherapy devices and supplies

Notice Value(s)

Tender Value
£1,215,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
17 Jul 20262 months ago
Submission Deadline
17 Aug 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NHS Grampian
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ABERDEEN
Postcode
AB15 6RE
Postcode Area
Aberdeen
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM5 North Eastern Scotland
Small Region (ITL 3)
TLM50 Aberdeen City and Aberdeenshire
Delivery Location
TLM50 Aberdeen City and Aberdeenshire
Local Authority
Aberdeen City
Electoral Ward
Kingswells/Sheddocksley/Summerhill
Westminster Constituency
Aberdeen North

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL560432
    NHS Grampian Radiotherapy TPS, OMS and Archive Replacement - The product for replacement under this new contract is for one (1) Treatment Planning System (TPS), one (1) Oncology Information Management System (OMS) and one (1) Radiotherapy Archive included within the OMS. This is to be tendered as a single lot, including supply and installation on a "turnkey" basis as necessary within NHS Grampian located at the Aberdeen Cancer Centre at Aberdeen Royal Infirmary as the equipment has reached the end of its recommended life-expectancy and is due for replacement under the Scottish Government's Radiotherapy Capital Equipment Replacement Programme (CERP).

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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