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Award of contract for Collection Management System - University of Aberdeen

University of Aberdeen

This public procurement record has 1 release in its history.

Award

29 Jul 2026 at 01:00

PCS Notice - Website Contract Award Notice
Summary of the contracting process

The University of Aberdeen procured a collection management system: software for integrated cataloguing of archive and museum collections. This is a goods procurement for collection-management software, classified under CPV 48100000. The system is intended to support the university’s archive and museum collection activities in Aberdeen. The requirement covers a software solution rather than general museum services, physical collection handling or construction work. A supplier in this market would therefore need to provide collection-management technology capable of bringing cataloguing for archive and museum holdings together in an integrated system. The named buyer is the University of Aberdeen, an education body governed by public law. The requirement was awarded to Axiell ALM Ltd, a Nottingham-based small and medium-sized enterprise.

The procurement has been completed and the contract is active. It used an open procedure through the G-Cloud 14 dynamic purchasing system. There was one bid, submitted electronically, and it came from an SME. Axiell ALM Ltd was selected for the single lot. The contract value is £63,000. The contract was signed on 21 July 2026. The evaluation outcome was based on the single supplier’s response under the open G-Cloud route; the available award information does not set out separate quality or price weightings. There were no contract options. The procurement was covered by the Government Procurement Agreement. The award relates specifically to collection-management software for integrated archive and museum cataloguing at the University of Aberdeen.

This award provides a clear example of the University of Aberdeen’s demand for specialist collection-management software serving both archive and museum cataloguing. A credible competitor for a future requirement from this buyer would need an integrated product rather than separate tools, with functionality suited to structured cataloguing across different collection types. Experience delivering collection-management systems to universities, museums, archives or comparable cultural institutions would help demonstrate relevance, alongside the capacity to configure, implement and support the software for an institutional collection environment. The successful supplier was an SME, showing that the requirement can be addressed by a focused specialist rather than only a large technology provider. Suppliers familiar with the G-Cloud 14 route and its electronic procurement process would also be well placed to compete.

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Notice Information

Notice Title

Award of contract for Collection Management System - University of Aberdeen

Notice Description

Award of contract to provide Collection management software for integrated cataloguing of archive and museum collections

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000838682
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL561119
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48100000 - Industry specific software package

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£63,000 Under £100K

Notice Dates

Publication Date
29 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University of Aberdeen
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ABERDEEN
Postcode
AB24 3FX
Postcode Area
Aberdeen
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM5 North Eastern Scotland
Small Region (ITL 3)
TLM50 Aberdeen City and Aberdeenshire
Delivery Location
TLM50 Aberdeen City and Aberdeenshire
Local Authority
Aberdeen City
Electoral Ward
Tillydrone/Seaton/Old Aberdeen
Westminster Constituency
Aberdeen North

Supplier Information

Number of Suppliers
1
Supplier Name

Axiell ALM Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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