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Campus Communication, Lockdown & Emergency Notification System for Ayrshire College

Ayrshire College

This public procurement record has 1 release in its history.

Tender

04 Aug 2026 at 01:00

PCS Notice - Website Contract Notice
Summary of the contracting process

Ayrshire College is procuring an integrated mass communication, lockdown and emergency notification system for its campuses in Ayr, Kilmarnock and Kilwinning. The requirement is for a modern system that can deliver fast, clear and targeted messages to staff and students during routine or critical incidents. It is intended to support the safe operation of each campus and form part of the College’s health, safety and safeguarding arrangements, rather than operate as a standalone communications tool. The procurement is for goods, covering communication and notification equipment and associated system capability. The buyer is Ayrshire College, an education organisation based in Kilmarnock. The system must support communication across all three named campus locations and their communities.

The procurement reached tender: Ayrshire College invited suppliers to submit offers through an open procedure, using electronic responses via the Postbox facility. The submission deadline set by the buyer is 25 August 2026 at 12:00 UTC, with bid opening at the same time. The contract is for two years, with an option to extend for two further 12-month periods, giving a possible duration of four years. Its estimated value is £80,000 excluding any further values stated in the tender documents. Bids must remain valid for 90 days after submission, and must be in English. Variants are not allowed. The contract uses electronic payment and ordering, and allows electronic invoicing. It is divided into one lot.

This opportunity suits suppliers of mass notification, emergency communication, lockdown alert and integrated campus safety systems. Strong candidates will be able to provide a reliable platform capable of sending fast, clear and targeted communications to staff and students across multiple sites. The requirement is particularly relevant to businesses experienced in deploying systems that support critical safety infrastructure and can be embedded within health, safety and safeguarding arrangements. Suppliers should be able to demonstrate that their solution can operate consistently across campuses in Ayr, Kilmarnock and Kilwinning, rather than serving a single building or narrow communication use case. It may also suit providers able to support implementation, operation and future extension of a multi-campus system under a two-year arrangement with extension options.

How relevant is this notice?

Notice Information

Notice Title

Campus Communication, Lockdown & Emergency Notification System for Ayrshire College

Notice Description

Ayrshire College is seeking a company to provide a modern, integrated mass communication system capable of delivering fast, clear and targeted communication to ensure the safety of staff and students and effective operation on each of its campuses in Ayr, Kilmarnock and Kilwinning. The system must function as a critical safety infrastructure, embedded within the College's health, safety, and safeguarding framework, rather than as a standalone communication tool.

Lot Information

Lot 1

Ayrshire College is seeking a company to provide a modern, integrated mass communication system capable of delivering fast, clear and targeted communication to ensure the safety of staff and students and effective operation on each of its campuses in Ayr, Kilmarnock and Kilwinning. The system must function as a critical safety infrastructure, embedded within the College's health, safety, and safeguarding framework, rather than as a standalone communication tool.

Renewal: The contract will be for 2 years with the option to extend for 2 further 12-month periods.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000838894
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG561579
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
PCS Notice - Website Contract Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

CPV Codes

32412000 - Communications network

Notice Value(s)

Tender Value
£80,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 Aug 20262 months ago
Submission Deadline
25 Aug 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Ayrshire College
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
KILMARNOCK
Postcode
KA1 3HY
Postcode Area
Kilmarnock
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM93 North Ayrshire and East Ayrshire
Delivery Location
TLM9 Southern Scotland
Local Authority
East Ayrshire
Electoral Ward
Kilmarnock West and Crosshouse
Westminster Constituency
Kilmarnock and Loudoun

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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