Campus Communication, Lockdown & Emergency Notification System for Ayrshire College

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000838894-2026-08-04T00:00:00Z",
    "date": "2026-08-04T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000838894",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-15",
            "name": "Ayrshire College",
            "identifier": {
                "legalName": "Ayrshire College"
            },
            "address": {
                "streetAddress": "Main Campus, Hill Street",
                "locality": "Kilmarnock",
                "region": "UKM93",
                "postalCode": "KA1 3HY"
            },
            "contactPoint": {
                "name": "Procurement Manager",
                "email": "procurement@ayrshire.ac.uk",
                "telephone": "+44 3003030303",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "09",
                        "description": "Education",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www1.ayrshire.ac.uk/"
            }
        },
        {
            "id": "org-16",
            "name": "Kilmarnock Sheriff Court and Justice of the Peace Sheriff Court House",
            "identifier": {
                "legalName": "Kilmarnock Sheriff Court and Justice of the Peace Sheriff Court House"
            },
            "address": {
                "streetAddress": "St Marnock Street",
                "locality": "Kilmarnock",
                "postalCode": "KA1 1ED"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "Ayrshire College",
        "id": "org-15"
    },
    "tender": {
        "id": "2026-PS-19",
        "title": "Campus Communication, Lockdown & Emergency Notification System for Ayrshire College",
        "description": "Ayrshire College is seeking a company to provide a modern, integrated mass communication system capable of delivering fast, clear and targeted communication to ensure the safety of staff and students and effective operation on each of its campuses in Ayr, Kilmarnock and Kilwinning. The system must function as a critical safety infrastructure, embedded within the College's health, safety, and safeguarding framework, rather than as a standalone communication tool.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "32412000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Ayrshire College campuses in Ayr, Kilmarnock and Kilwinning."
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM9"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 80000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "goods",
        "submissionMethod": [
            "written"
        ],
        "tenderPeriod": {
            "endDate": "2026-08-25T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2026-08-25T12:00:00Z"
        },
        "documents": [
            {
                "id": "AUG561579",
                "documentType": "contractNotice",
                "title": "Campus Communication, Lockdown & Emergency Notification System for Ayrshire College",
                "description": "Ayrshire College is seeking a company to provide a modern, integrated mass communication system capable of delivering fast, clear and targeted communication to ensure the safety of staff and students and effective operation on each of its campuses in Ayr, Kilmarnock and Kilwinning. The system must function as a critical safety infrastructure, embedded within the College's health, safety, and safeguarding framework, rather than as a standalone communication tool.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG561579",
                "format": "text/html"
            },
            {
                "id": "AUG561579-1",
                "title": "Appendix A Form of Tender",
                "datePublished": "2026-08-04T14:19:21Z",
                "dateModified": "2026-08-04T14:19:21Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "AUG561579-2",
                "title": "Appendix B Pricing Schedule",
                "datePublished": "2026-08-04T14:19:22Z",
                "dateModified": "2026-08-04T14:19:22Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "AUG561579-3",
                "title": "Appendix C Technical Questions",
                "datePublished": "2026-08-04T14:19:22Z",
                "dateModified": "2026-08-04T14:19:22Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "AUG561579-4",
                "title": "Appendix E Sub-contractors",
                "datePublished": "2026-08-04T14:19:22Z",
                "dateModified": "2026-08-04T14:19:22Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "AUG561579-5",
                "title": "Appendix F Freedom of information",
                "datePublished": "2026-08-04T14:19:22Z",
                "dateModified": "2026-08-04T14:19:22Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "AUG561579-6",
                "title": "Appendix D Terms and Conditions",
                "datePublished": "2026-08-04T14:19:22Z",
                "dateModified": "2026-08-04T14:19:22Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "AUG561579-7",
                "title": "Invitation to Tender document",
                "datePublished": "2026-08-04T14:19:22Z",
                "dateModified": "2026-08-04T14:19:22Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "Ayrshire College is seeking a company to provide a modern, integrated mass communication system capable of delivering fast, clear and targeted communication to ensure the safety of staff and students and effective operation on each of its campuses in Ayr, Kilmarnock and Kilwinning. The system must function as a critical safety infrastructure, embedded within the College's health, safety, and safeguarding framework, rather than as a standalone communication tool.",
                "status": "active",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contract will be for 2 years with the option to extend for 2 further 12-month periods."
                }
            }
        ],
        "bidOpening": {
            "date": "2026-08-25T12:00:00Z"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "coveredBy": [
            "GPA"
        ],
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "classification": {
            "id": "32412000",
            "scheme": "CPV"
        },
        "hasRecurrence": false
    },
    "language": "EN",
    "description": "NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=838894. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (SC Ref:838894) Download the copy of the online SPD document here (to be completed online through postbox submission): https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=838894",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000838894"
        }
    ],
    "noticetype": "PCS Notice - Website Contract Notice"
}