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Call-off from Lot 4 of the Software Licence Resellers Agreement

University of the Highlands and Islands

This public procurement record has 1 release in its history.

Award

17 Aug 2026 at 01:00

PCS Notice - Website Contract Award Notice
Summary of the contracting process

The University of the Highlands and Islands bought a staff and student intranet portal for the UHI Academic Partnership. This is a software and digital workplace service, providing an online portal for staff and students rather than general software licensing alone. The requirement was delivered through the Software Licence Resellers Agreement, Lot 4, and relates to the Collabco platform, identified as the original platform vendor. The contracting authority is based in Inverness and the service is for the university’s academic partnership. The opportunity would suit suppliers of intranet platforms, education-sector digital services, software implementation and ongoing portal support, particularly those able to provide or resell the relevant platform and support institutional users.

This procurement has reached the completed award stage. It was a call-off from Lot 4 of the Software Licence Resellers Agreement, using an open procedure. Academia Ltd was selected as supplier, with one bid received; the bid was electronic and came from outside the EU, while no bid came from an SME. The contract was signed on 30 July 2026 and is active. Its value is £148,000, including the stated optional extension periods. The initial contract term is three years, with two optional 12-month extensions. The published information identifies services as the procurement category and the CPV classification as 72222300, for information technology services. The award relates to one lot.

For a future requirement of this kind, credible competitors would need a proven staff and student intranet platform, with the ability to support a university partnership and its varied academic users. Relevant capability includes configuring and maintaining a secure digital workplace, managing user access and content, supporting implementation and integration, and providing dependable service support over a multi-year arrangement. Experience with higher education or similarly complex organisations would strengthen a supplier’s position. The award also indicates that the buyer uses a software reseller framework and accepts electronic bids, so suppliers should be capable of working through an established framework route and presenting a complete platform and support offer rather than a standalone consultancy service.

How relevant is this notice?

Notice Information

Notice Title

Call-off from Lot 4 of the Software Licence Resellers Agreement

Notice Description

This award notice relates to a call-off contract awarded via Lot 4 of the Software Licence Resellers Agreement, for the Provision of a Staff and Student Intranet Portal. The vendor is Collabco Ltd.

Lot Information

Lot 1

This call-off contract relates to the Provision of a Staff and Student Intranet Portal to the UHI Academic Partnership. The original vendor of the platform is Collabco Ltd.. The term of the contract is three (3) years with two (2) x twelve (12) month optional extension periods. Please note the value of the contract includes that of optional extension periods.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000839085
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG562458
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72222300 - Information technology services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£148,000 £100K-£500K

Notice Dates

Publication Date
17 Aug 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
30 Jul 20264 weeks ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University of the Highlands and Islands
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
INVERNESS
Postcode
IV2 3JH
Postcode Area
Inverness
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM6 Highlands and Islands
Local Authority
Highland
Electoral Ward
Inverness Millburn
Westminster Constituency
Inverness, Skye and West Ross-shire

Supplier Information

Number of Suppliers
1
Supplier Name

Academia Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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