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PURCH3018 - PPE1004946 Direct Award for the Provision of Educational Recording Agency License

University of Glasgow

This public procurement record has 1 release in its history.

Award

17 Sep 2026 at 01:00

PCS Notice - Website Contract Award Notice
Summary of the contracting process

The University of Glasgow procured an educational recording agency licence for use in Glasgow. The requirement is classified as goods and concerns access to licensing arrangements for educational recording, rather than the supply of physical equipment or general recording services. The procurement covered the University’s requirement in the Glasgow area and was handled by the University of Glasgow’s procurement function. The selected provider is The Educational Recording Agency Ltd, a London-based small or medium-sized enterprise. The requirement was treated as a single package and relates specifically to the University’s educational activities. The classification is CPV 48190000, covering educational software packages, although the procurement description identifies the purchase more specifically as an Educational Recording Agency licence.

This procurement has been completed and awarded, with The Educational Recording Agency Ltd selected as supplier. The contract was signed on 29 July 2026 and is active. Its value is £90,365. The arrangement is for a maximum period of one year. The University used a limited direct-award procedure without prior publication of a competition notice, relying on technical reasons under Regulation 2015/33(1)(b)(ii). The stated rationale was that the requirement could be provided only by a particular economic operator because of an absence of competition for technical reasons. One bid was recorded, submitted electronically by an SME. The process was covered by the Government Procurement Agreement and comprised one completed lot. No renewal or additional-purchase option was included.

This award indicates a focused requirement for suppliers able to provide the Educational Recording Agency licensing arrangement to a higher-education buyer. The direct award and technical-reasons justification show that credibility depends less on broad procurement capacity than on holding, administering or being formally authorised to provide the relevant licensing rights, with a defensible explanation of technical exclusivity. A future competitor would need to demonstrate that it can provide equivalent educational recording coverage and lawful access for university use, supported by clear licensing terms, reliable account administration and the ability to serve a Glasgow-based institution. The successful supplier was an SME, indicating that this type of requirement can suit a specialist licensing provider rather than only a large technology or education-services company.

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Notice Information

Notice Title

PURCH3018 - PPE1004946 Direct Award for the Provision of Educational Recording Agency License

Notice Description

PURCH3018 - PPE1004946 Direct Award for the Provision of Educational Recording Agency License

Lot Information

Lot 1

PURCH3018 - PPE1004946 Direct Award for the Provision of Internal Procurement Policy Exception (PPE) Form completed. Justification: Regulations 2015-33 (1) (b) (ii)Technical Reasons For a Maximum Period of One Year

Procurement Information

Regulations 2015-33 (1) (b) (ii)Technical Reasons

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000839114
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP564727
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48190000 - Educational software package

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£90,365 Under £100K

Notice Dates

Publication Date
17 Sep 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University of Glasgow
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GLASGOW
Postcode
G12 8QQ
Postcode Area
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM82 Glasgow City
Local Authority
Glasgow City
Electoral Ward
Hillhead
Westminster Constituency
Glasgow North

Supplier Information

Number of Suppliers
1
Supplier Name

THE EDUCATIONAL RECORDING AGENCY LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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