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Provision of Stand Management

Orkney Islands Council

This public procurement record has 1 release in its history.

Tender

10 Sep 2026 at 01:00

PCS Notice - Website Contract Notice
Summary of the contracting process

Orkney Islands Council is procuring stand management services for its Enterprise and Economic Growth and Harbours functions. The supplier will support Orkney businesses attending trade shows and conferences, providing professionally designed and managed group stands. The requirement covers attendance at up to seven shows each year. Work will take place at various trade shows throughout Scotland. This is a services contract for event and exhibition stand management, including the design, organisation and management of shared stands used to represent and support local businesses. The council is the buying organisation and the work is intended to support its business-facing economic development and harbour activities. The primary classification is CPV 79956000, covering fair and exhibition organisation services.

The procurement has reached tender: the council invited offers through an open procedure. It is a single-lot requirement, with variants not allowed. Tenders must be submitted electronically in English by 12 October 2026 at 12:00 UTC. Bids are due to be opened at 14:30 UTC the same day at the council offices in Kirkwall. The contract will run for 720 days. Its estimated value is £340,000 GBP. Bids must remain valid for 90 days. Evaluation is based on suitability, with the detailed requirements set out in the tender documents. The procurement is covered by the Government Procurement Agreement, and electronic payment and ordering will be used; electronic invoicing is permitted.

This opportunity suits event production companies, exhibition contractors and specialist stand-management providers able to take responsibility for the complete delivery of professionally designed group stands. Relevant capability includes exhibition or trade-show planning, stand design, build or installation coordination, event logistics, on-site management and support for multiple participating businesses. Suppliers should be able to manage attendance at several shows across Scotland and provide staff whose names and professional qualifications can be identified. The requirement is likely to favour businesses with experience delivering shared exhibition stands, coordinating public-sector or economic-development events, and working with varied business participants. A provider with reliable operational capacity, strong presentation standards and the ability to manage recurring shows would be well placed to compete.

How relevant is this notice?

Notice Information

Notice Title

Provision of Stand Management

Notice Description

Between Enterprise and Economic Growth, and Harbours, Orkney Islands Council attends and supports Orkney businesses to attend trade shows and conferences under a professionally designed and managed group stand. This tender exercise is to put in place a contract for stand management for both Enterprise and Economic Growth and Harbours for up to as many as 7 shows per year

Lot Information

Lot 1

Between Enterprise and Economic Growth, and Harbours, Orkney Islands Council attends and supports Orkney businesses to attend trade shows and conferences under a professionally designed and managed group stand. This tender exercise is to put in place a contract for stand management for both Enterprise and Economic Growth and Harbours for up to as many as 7 shows per year.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000839239
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP564300
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
PCS Notice - Website Contract Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

39154000 - Exhibition equipment

39154100 - Exhibition stands

79956000 - Fair and exhibition organisation services

Notice Value(s)

Tender Value
£340,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
10 Sep 20266 days ago
Submission Deadline
12 Oct 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Orkney Islands Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
KIRKWALL
Postcode
KW15 1NY
Postcode Area
Kirkwall
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM65 Orkney Islands
Local Authority
Orkney Islands
Electoral Ward
Kirkwall East
Westminster Constituency
Orkney and Shetland

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP564300
    Provision of Stand Management - Between Enterprise and Economic Growth, and Harbours, Orkney Islands Council attends and supports Orkney businesses to attend trade shows and conferences under a professionally designed and managed group stand. This tender exercise is to put in place a contract for stand management for both Enterprise and Economic Growth and Harbours for up to as many as 7 shows per year

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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