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Award - CFM0525

Fife Council

This public procurement record has 1 release in its history.

Award

07 Aug 2026 at 01:00

PCS Notice - Website Contract Award Notice
Summary of the contracting process

Fife Council procured a central MPLC licensing arrangement for its schools and education services. The requirement covers permission to show films, television programmes and other audio-visual content outside normal private home use, including in classrooms for learning, supervised activities, after-school provision and wider school-based activities. The licence is intended to give schools a lawful and consistent basis for showing this content, with corporate oversight across the school estate. It also supports procurement and compliance controls by reducing the risk of schools operating without the necessary permissions and providing a controlled, auditable licensing framework. The work is for Fife Council schools in Fife, with Fife Council acting as the buying organisation. The procurement is categorised as goods, with the classification covering information-technology and related software services.

This procurement is complete and has been awarded. Fife Council used a limited procedure without prior publication of a call for competition because it considered MPLC the only provider able to supply the licences, and sought to avoid fines. The award was made to MPLC for the single lot, following one electronic bid, which was from an SME and an EU-based supplier. The contract was signed on 6 August 2026 and is active, with a value of £22,500. The award notice was recorded on 7 August 2026. The evaluation basis was the absence of competition for technical reasons: the requirement could only be provided by a particular economic operator. No separate contract end date or duration is stated in the procurement outcome.

For a future requirement of this kind, credible suppliers would need to provide licensing that permits audio-visual content to be shown in schools and other education settings beyond private home use. They would need a rights-management offer covering films, television programmes and other video content used for teaching, supervised activity and after-school provision. The buyer’s approach indicates that lawful permissions, consistent coverage across a school estate and clear corporate governance are central to the requirement. Suppliers should therefore be able to demonstrate reliable control of licensing rights, straightforward administration for multiple schools, and records that support audit and compliance assurance. The procurement also shows that specialist rights ownership or exclusive technical capability may be decisive where the requirement is treated as available from one particular operator.

How relevant is this notice?

Notice Information

Notice Title

Award - CFM0525

Notice Description

Contract being put in place for MPLC licences for Fife Council schools/education

Lot Information

Lot 1

The MPLC licence supports the lawful use of audio-visual content in circumstances where viewing takes place outside normal private home use. Within schools, this is relevant where films, television programmes or other video content are shown in classrooms to support learning and supervised activity, or as part of after-school provision and wider school-based activities. From a procurement, governance and compliance perspective, an appropriate licensing position is necessary to ensure that such activity is managed lawfully, consistently and with clear corporate oversight. A central licence would reduce the risk of schools operating without appropriate permissions and would establish a controlled and auditable framework across the school estate.

Procurement Information

Can only be provided by MPLC themselves, also done to avoid fines

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000839565
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG561852
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£22,500 Under £100K

Notice Dates

Publication Date
7 Aug 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
6 Aug 20263 weeks ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Fife Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GLENROTHES
Postcode
KY7 5LT
Postcode Area
Kirkcaldy
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM0 Eastern Scotland
Small Region (ITL 3)
TLM01 Clackmannanshire and Fife
Delivery Location
TLM72 Clackmannanshire and Fife
Local Authority
Fife
Electoral Ward
Glenrothes Central and Thornton
Westminster Constituency
Glenrothes and Mid Fife

Supplier Information

Number of Suppliers
1
Supplier Name

MPLC

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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