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Award of Microsoft ESS Licences and Associated Services

Ayrshire College

This public procurement record has 1 release in its history.

Award

11 Aug 2026 at 01:00

PCS Notice - Website Contract Award Notice
Summary of the contracting process

Ayrshire College procured Microsoft Enterprise Software and Services (ESS) licences and associated services for use across its campuses in Kilmarnock. The requirement is for software licensing and related support or services, rather than physical goods. It falls within the goods category and covers Microsoft products under Lot 1, Microsoft and Associated Services, of the ITS4042SU Software Licence Resellers Agreement. The college is the buying organisation and the delivery location is its campus network in Ayrshire. This is a technology procurement suited to software licensing resellers and providers able to supply Microsoft licences alongside the associated services required by a further-education institution.

The procurement is complete and was awarded to Phoenix Software Ltd. The contract was awarded on 11 August 2026 and signed on the same date. It has a three-year term and an awarded contract value of £360,500. The requirement was placed by direct award to the top-ranked contractor on the ITS4042SU Software Licence Resellers Agreement, Lot 1, although the recorded procurement method is an open procedure. One bid was received, submitted electronically, and the award basis was the supplier’s top-ranked position on the relevant framework lot. The resulting contract is active and relates to the single Microsoft licensing and associated-services lot.

This award confirms recurring demand from Ayrshire College for Microsoft software licensing and associated services at a substantial institutional scale. A credible future competitor would need to operate as a capable software licence reseller, with access to Microsoft products and the ability to provide the related services required across multiple college campuses. Experience of serving education-sector or similarly complex public-sector customers would help demonstrate an understanding of licensing governance, user requirements, renewals and service continuity. Suppliers would also need to compete effectively through the relevant software reseller framework route, where ranking and established framework position can determine access to direct awards. The opportunity is therefore most relevant to established Microsoft licensing specialists with public-sector delivery capacity.

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Notice Information

Notice Title

Award of Microsoft ESS Licences and Associated Services

Notice Description

Award of 3 year contract for Microsoft Licences and associated services by direct award to top ranked contractor in ITS4042SU Software Licence Resellers Agreement (Lot 1 Microsoft & Associated Services).

Lot Information

Lot 1

Award of 3 year contract for Microsoft Licences by direct award to top ranked contractor on ITS4042SU Software Licence Resellers Agreement (Lot 1 Microsoft & Associated Services).. Award against framework: ITS4042SU Software Licence Resellers Agreement (SLRA)- Lot 1 Microsoft & Associated Services

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000839882
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG562089
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£360,500 £100K-£500K

Notice Dates

Publication Date
11 Aug 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
11 Aug 20262 weeks ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Ayrshire College
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
KILMARNOCK
Postcode
KA1 3HY
Postcode Area
Kilmarnock
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM93 North Ayrshire and East Ayrshire
Delivery Location
TLM93 North Ayrshire and East Ayrshire
Local Authority
East Ayrshire
Electoral Ward
Kilmarnock West and Crosshouse
Westminster Constituency
Kilmarnock and Loudoun

Supplier Information

Number of Suppliers
1
Supplier Name

Phoenix Software Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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