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SPS-11026 Key Vend Replacement at Kilmarnock and Grampian

Scottish Prison Service

This public procurement record has 1 release in its history.

Tender

13 Aug 2026 at 01:00

PCS Notice - Website Contract Notice
Summary of the contracting process

The Scottish Prison Service is procuring works to design, supply, install and replace key management systems at two prison establishments: HMP & YOI Grampian and HMP Kilmarnock. The requirement covers a complete replacement project, including system design, provision of equipment and installation at both sites. This suits contractors specialising in secure key management, access control, prison security infrastructure, electronic security systems or associated installation works. Delivery is in Scotland, at the named establishments. The Scottish Prison Service is the organisation buying and overseeing the works. The project concerns public order and safety facilities and requires suppliers to deliver an integrated operational system rather than a standalone product supply.

The procurement reached the tender stage: the Scottish Prison Service invited offers through an open procedure, with electronic submission. The buyer set the tender deadline and bid opening for 21 September 2026 at 14:00 UTC. The contract period is 60 days. There is one project covering both prison establishments, with no permitted variants. The procurement is for works and is covered by the Government Procurement Agreement. Electronic payment and ordering will be used, and electronic invoicing is allowed. Tenderers must submit in English. The requirement sets insurance thresholds of £5 million employers’ liability cover, £5 million public liability cover and £1 million professional indemnity cover.

This opportunity is suited to established security systems contractors able to design and deliver key management infrastructure in operational prison environments. Suppliers should be capable of coordinating equipment supply, installation, replacement works, commissioning and handover across two establishments within a short delivery period. Relevant experience may include secure facilities, custodial estates, access control, electronic locking, key cabinets, key tracking or integrated security management systems. The insurance requirements indicate that bidders need substantial employers’ liability and public liability protection, together with professional indemnity cover for design and related professional services. Businesses with suitably qualified installation teams, secure-site working procedures, project management capacity and experience delivering safety-critical systems are best placed to compete.

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Notice Information

Notice Title

SPS-11026 Key Vend Replacement at Kilmarnock and Grampian

Notice Description

This contract is to provide for the design, supply, installation and replacement of key management systems at 2 SPS Establishments.

Lot Information

Lot 1

This project is to provide for the design, supply, installation and replacement of key management system at 2 SPS Establishments. HMP&YOI Grampian HMP Kilmarnock

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000840044
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG562216
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
PCS Notice - Website Contract Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

CPV Codes

45222300 - Engineering work for security installations

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
13 Aug 20262 weeks ago
Submission Deadline
21 Sep 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Scottish Prison Service
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH12 9DJ
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland
Local Authority
City of Edinburgh
Electoral Ward
Drum Brae/Gyle
Westminster Constituency
Edinburgh West

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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