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Laundry Services in Scotland

Caledonian Sleeper Limited

This public procurement record has 1 release in its history.

Tender

18 Aug 2026 at 01:00

OJEU - F5 - Contract Notice (Utilities)
Summary of the contracting process

Caledonian Sleeper Limited is procuring laundry services to support its sleeper-train operations in Scotland. The work covers collection, laundering and return delivery of laundry, together with loading and unloading for transport and moving laundry around the relevant depots. Lot 1 covers Aberdeen Clayhills Depot and Inverness train station. Lot 2 covers Fort William train station. Services are required six days a week, from Monday to Saturday, excluding Christmas Day, Boxing Day and New Year’s Day. Standard items must be collected, laundered and returned within 24 hours. Filled products such as duvets and pillows, and items needing special treatment such as stain removal, have a seven-day turnaround. The procurement is for services, classified under CPV 98311000.

The buyer has reached the tender stage and invited offers through an open procedure, with electronic submission. The deadline for bids is 29 September 2026 at 16:00, with bid opening at the same time; evaluation is scheduled to start then. The total estimated value is £900,000. The requirement is divided into two lots, which may be combined, and suppliers may bid for both. Each lot has a 1,440-day contract period, with a possible 12-month extension. Evaluation gives 30 points to quality control and 40 points to price. Variants are not allowed. Bids must remain valid for 180 days and be submitted in English. Electronic payment and ordering will be used, and electronic invoicing is allowed.

This opportunity suits commercial laundries with the capacity to provide dependable, recurring collection and delivery across Aberdeen, Inverness and Fort William. Suppliers need suitable facilities and processes for washing, handling and returning operational laundry, including filled items such as duvets and pillows and items requiring stain treatment or other special handling. The service model requires regular six-day collection rounds, transport to and from Caledonian Sleeper locations, depot loading and unloading, and movement of laundry within depots. Strong logistics, scheduling and quality-control arrangements will be important, particularly for the 24-hour standard turnaround and seven-day exceptions. Firms able to cover one or both geographical lots, manage ad-hoc laundering requests and demonstrate consistent service quality are well placed to compete.

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Notice Information

Notice Title

Laundry Services in Scotland

Notice Description

Supply of Laundry services required to support Caledonian Sleepers operations at Aberdeen, Inverness (lot 1) and Fort William. (lot 2)

Lot Information

Laundry services Aberdeen and Inverness

Laundry Service - Laundry to be collected Monday, Tuesday, Wednesday, Thursday, Friday, Saturday (except Christmas Day, Boxing Day and New Year's Day) at the location of Aberdeen Clayhills Depot and Inverness train station Product will be collected on one occasion, laundered, and delivered on a second occasion. The turnaround shall be 24 hours for all items, exempt for filled products (e.g., duvets, pillows) and products requiring special treatment (i.e., stains) where the turnaround shall be 7 days. Loading and unloading of laundry for transport to and from CSL locations, as well as movement of laundry on depots.

Options: Ad-hoc laundering of mattress protectors and duvets

Renewal: 12 months extension

Laundry services Fort William

Laundry Service - Laundry to be collected Monday, Tuesday, Wednesday, Thursday, Friday, Saturday (except Christmas Day, Boxing Day and New Year's Day) at the location of Fort William train station. Product will be collected on one occasion, laundered, and delivered on a second occasion. The turnaround shall be 24 hours for all items, exempt for filled products (e.g., duvets, pillows) and products requiring special treatment (i.e., stains) where the turnaround shall be 7 days. Loading and unloading of laundry for transport to and from CSL locations, as well as movement of laundry on depots.

Options: Ad-hoc laundering of mattress protectors and duvets

Renewal: 12 months extension

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000840425
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG562528
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
OJEU - F5 - Contract Notice (Utilities)
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

98 - Other community, social and personal services

CPV Codes

98311000 - Laundry-collection services

Notice Value(s)

Tender Value
£900,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
18 Aug 20261 weeks ago
Submission Deadline
29 Sep 20262 months to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Caledonian Sleeper Limited
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
INVERNESS
Postcode
IV1 1PP
Postcode Area
Inverness
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM Scotland
Local Authority
Highland
Electoral Ward
Inverness Central
Westminster Constituency
Inverness, Skye and West Ross-shire

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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