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Supply, Delivery, Installation & Maintenance of Smart Parcel Lockers (2027-30)

University of Strathclyde

This public procurement record has 1 release in its history.

Planning

24 Aug 2026 at 01:00

PCS Notice - Website Prior Information Notice
Summary of the contracting process

The University of Strathclyde intends to procure external smart parcel lockers for its student residences in Glasgow. The requirement covers the supply, delivery, installation and ongoing maintenance of the locker system, with supporting operational services. The system must handle high parcel volumes and hold at least 95 parcels at one time. The supplier will also be expected to support implementation and operation, including liaison with courier companies where applicable. Required services include an annual maintenance programme, software update management, a customer helpdesk, 24-hour call-out support and reporting on locker availability, usage, stale packages and asset management. This is primarily a goods requirement, with substantial installation, maintenance and support elements.

This procurement is at the planning stage: the University has announced an intention to buy and has not yet invited tenders. It expects to use a single planned lot and an open tender procedure when the requirement reaches the market. The indicative contract period is 2027 to 2030, and the estimated value is £40,000 including the stated currency of GBP. The University may carry out further market engagement with interested suppliers. Businesses wishing to support that engagement were asked to register their interest by 12 noon on 21 September 2026. The buyer expected the next sequential procurement notice to be published on 11 November 2026. The requirement remains subject to change during planning.

This will suit suppliers of commercial or institutional parcel-locker systems that can provide an end-to-end service rather than equipment alone. Relevant businesses are likely to have proven experience supplying, installing and maintaining external smart lockers in high-use environments, with systems capable of holding at least 95 parcels. Useful capabilities include remote or on-site software updating, performance and asset reporting, customer helpdesk operation, rapid fault response and continuous technical support. Suppliers should also be able to manage implementation and work constructively with courier companies. Organisations with established maintenance processes, 24-hour call-out capacity and experience supporting student accommodation, universities, residential buildings or other high-volume delivery settings should prepare to engage with the University.

How relevant is this notice?

Notice Information

Notice Title

Supply, Delivery, Installation & Maintenance of Smart Parcel Lockers (2027-30)

Notice Description

This Prior Information Notice (PIN) relates to a project to establish a Contract for the Supply, Delivery, Installation & Maintenance of Smart Parcel Lockers (UOS-45048-2026).

Lot Information

Lot 1

The University of Strathclyde, ("the University") is seeking to establish a contract to support the delivery of activities outlined below. This Contract will include, however, will not be limited to: - supply, delivery, installation & maintenance of external smart parcel lockers for the student residences: - the proposed locker system must be able to support a high volume of parcel with the ability to hold, at minimum, 95 parcels at one time: - provision of an annual maintenance programme to ensure system is kept up to date: - having an awareness of software updates, and being in a position to update software versions during maintenance visits: - provision of a customer helpdesk: - ensuring successful implementation and operation of the parcel locker solution by liasing with courier companies, where applicable: - providing a 24-hour call out service; and - the ability to generate reports to track metrics such as locker availability, locker usage, 'stale packages', and asset management.. Please note, information contained within this Prior Information Notice (PIN) is subject to change.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000840551
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG562941
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
PCS Notice - Website Prior Information Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

18 - Clothing, footwear, luggage articles and accessories

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

CPV Codes

18933000 - Mail or parcel bags

44421700 - Boxes and lockers

44421720 - Lockers

Notice Value(s)

Tender Value
£40,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Aug 20263 days ago
Submission Deadline
Not specified
Future Notice Date
11 Nov 20263 months to go
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University of Strathclyde
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GLASGOW
Postcode
G1 1XU
Postcode Area
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM82 Glasgow City
Local Authority
Glasgow City
Electoral Ward
Anderston/City/Yorkhill
Westminster Constituency
Glasgow North East

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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