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Online Catering ordering system software

University Of Edinburgh

This public procurement record has 1 release in its history.

Award

08 Sep 2026 at 01:00

PCS Notice - Website Contract Award Notice
Summary of the contracting process

The University of Edinburgh procured an online catering ordering system as a public service software requirement. The system enables registered users to order food and beverages for delivery to approved University buildings. The work is delivered across University of Edinburgh buildings in Edinburgh. This is a software-enabled catering and food delivery ordering service, classified under CPV 55520000 for catering services. The University of Edinburgh acted as the buyer and as a central purchasing body. The requirement was structured as a single lot and formed part of a wider framework covering student accommodation, conference and event services, delivered catering and hotel management systems. Suppliers able to provide ordering software for institutional users, manage approved delivery locations and support food and beverage fulfilment would be relevant to this requirement.

The procurement has been completed and awarded through an open procedure. The single lot was awarded to Aptus Systems Ltd trading as Spoonfed. The contract is active and was signed on 24 August 2026, with an awarded contract value of £83,220. The process recorded one bid, which was from an SME, and the bid was submitted electronically. The award was made against the framework for Student Accommodation, Conference/Event, Delivered Catering and Hotel Management System(s), under the University of Edinburgh’s catering and hospitality systems requirement. The opportunity was covered by the Government Procurement Agreement. The published outcome shows a completed procurement rather than a current route to submit a bid.

For a supplier that did not win this procurement, the award demonstrates a defined institutional demand for online catering ordering software supporting a university estate. A credible competitor for a future requirement would need a reliable platform for registered-user ordering, food and beverage fulfilment, and delivery to multiple approved buildings. It would also need to operate effectively in a higher-education environment and support catering, conference, event, accommodation or hotel-management use cases where these are part of the buyer’s wider systems needs. The process shows that the requirement can be accessed through an open procedure or a relevant purchasing framework, and that an SME supplier can compete successfully. Useful evidence would include a working ordering system, dependable operational support, experience with multi-site institutional customers and the capacity to manage electronic orders at the required scale.

How relevant is this notice?

Notice Information

Notice Title

Online Catering ordering system software

Notice Description

This online software allows registered users to order food and beverages for delivery to a number of approved University buildings.

Lot Information

Lot 1

This online software allows registered users to order food and beverages for delivery to a number of approved University buildings.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000841230
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP564085
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

CPV Codes

55520000 - Catering services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£83,220 Under £100K

Notice Dates

Publication Date
8 Sep 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University Of Edinburgh
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1HT
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
1
Supplier Name

Aptus Systems Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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