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Menu Planning and Nutritional Analysis Software

South Ayrshire Council

This public procurement record has 1 release in its history.

Award

01 Sep 2026 at 01:00

PCS Notice - Website Contract Award Notice
Summary of the contracting process

South Ayrshire Council procured menu planning and nutritional analysis software as a services requirement. The system is intended to support menu planning and the nutritional analysis of menus, making this relevant to software suppliers with products for institutional catering, education, local government or other public-service food operations. The requirement covers a single software service and is associated with the council’s operations in Ayr and the surrounding South Ayrshire area. The council acted as both buyer and central purchasing body. The classification used for the requirement is CPV 55524000, covering meal-preparation services. The awarded supplier is Civica UK Limited, a large UK software and public-sector technology company.

The procurement is complete and has been awarded. South Ayrshire Council used a limited award procedure without prior publication of a call for competition, stating that the procurement value fell outside the scope of the regulations. Civica UK Limited was selected for the single requirement. The contract is active, is worth £28,750, and was signed on 26 August 2026. One bid was received, submitted electronically; it was not from an SME and was not from an EU or non-EU foreign bidder. The process was covered by the Government Procurement Agreement. The requirement was evaluated through this limited route, with the published information identifying the procurement method and its rationale rather than setting out separate quality or price weightings.

This award demonstrates a defined requirement for specialist menu-planning and nutritional-analysis software within a Scottish local-authority setting. Suppliers well placed for comparable work would offer a proven software product that supports menu creation, nutritional assessment and the practical administration of institutional catering. Credibility would be strengthened by experience delivering technology to councils or other public-service organisations, an understanding of public-sector information governance and implementation, and the capacity to provide reliable support for operational users. The successful supplier was an established, large-scale UK technology business, indicating that buyers may value a supplier able to maintain and support a specialist system over its operating life. Smaller software firms could be relevant where they can evidence equivalent functionality, implementation capability and dependable customer service.

How relevant is this notice?

Notice Information

Notice Title

Menu Planning and Nutritional Analysis Software

Notice Description

Menu Planning and Nutritional Analysis Software

Procurement Information

The Value of this procurement is outside the scope of the application of the regulations

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000841736
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP563526
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

CPV Codes

55524000 - School catering services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£28,750 Under £100K

Notice Dates

Publication Date
1 Sep 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
South Ayrshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
AYR
Postcode
KA7 1DR
Postcode Area
Kilmarnock
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM94 South Ayrshire
Delivery Location
TLM94 South Ayrshire
Local Authority
South Ayrshire
Electoral Ward
Ayr West
Westminster Constituency
Ayr, Carrick and Cumnock

Supplier Information

Number of Suppliers
1
Supplier Name

Civica UK Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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