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Award of CS/CoGC/25/62 - Provision of a Library Management System

City of Glasgow College

This public procurement record has 1 release in its history.

Award

03 Sep 2026 at 01:00

PCS Notice - Website Contract Award Notice
Summary of the contracting process

City of Glasgow College procured a library management system for its shared library service in Glasgow. The system covers the core functions needed to operate the service: cataloguing, circulation, acquisitions and reporting. This is a library services platform and associated software provision, classified under CPV 48161000. The college is the buying organisation and is also identified as a central purchasing body. The requirement was delivered for the college rather than for a wider named network of sites. It was structured as a single requirement covering the complete library management system, rather than separate lots for individual functions. Businesses relevant to this opportunity include suppliers of library management software, library services platforms and associated implementation or support services.

The procurement has been completed and awarded. City of Glasgow College selected Open Fifth for the library management system. The contract is active and was signed on 29 July 2026, with a value of £54,555.57. The award covered the single requirement for the shared library service, including cataloguing, circulation, acquisitions and reporting. The route was an open procedure using a desktop evaluation call-off under the Advanced Procurement for Universities and Colleges Limited Framework Agreement for the Supply of Library Services Platform(s) and Associated Services, reference ITS1062 AP. The evaluation produced one bid, which was from an SME; it was submitted electronically. The procurement was covered by the Government Procurement Agreement.

This award demonstrates a defined requirement from a Scottish further-education college for an integrated library management system rather than a standalone function. Competitors seeking similar work would need a platform able to support cataloguing, circulation, acquisitions and reporting as a coherent shared-library service. They would also need to understand how to compete through the APUC framework’s desktop evaluation call-off route, including the framework’s requirements for library services platforms and associated services. The single-bid outcome shows that an SME can be positioned for this type of college technology requirement. Relevant capability is therefore strongest among library software providers and specialist suppliers with experience implementing and supporting systems used by education-sector library teams.

How relevant is this notice?

Notice Information

Notice Title

Award of CS/CoGC/25/62 - Provision of a Library Management System

Notice Description

Award of CS/CoGC/25/62 - Provision of a Library Management System. This procurement was awarded through the Desktop Evaluation call-off mechanism under the Advanced Procurement for Universities and Colleges Limited (APUC) Framework Agreement for the Supply of Library Services Platform(s) & Associated Services, ref: ITS1062 AP.

Lot Information

Lot 1

The Library Management System provides the core functions required to operate the shared library service, including cataloguing, circulation, acquisitions and reporting. The award criteria was based on a Desktop Evaluation call-off mechanism under the APUC Framework Agreement for the Supply of Library Services Platform(s) & Associated Services, ref: ITS1062 AP.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000841971
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP563727
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48161000 - Library management system

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£54,555 Under £100K

Notice Dates

Publication Date
3 Sep 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
City of Glasgow College
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GLASGOW
Postcode
G4 0RF
Postcode Area
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM82 Glasgow City
Local Authority
Glasgow City
Electoral Ward
Anderston/City/Yorkhill
Westminster Constituency
Glasgow North East

Supplier Information

Number of Suppliers
1
Supplier Name

PTFS Europe

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP563727
    Award of CS/CoGC/25/62 - Provision of a Library Management System - Award of CS/CoGC/25/62 - Provision of a Library Management System. This procurement was awarded through the Desktop Evaluation call-off mechanism under the Advanced Procurement for Universities and Colleges Limited (APUC) Framework Agreement for the Supply of Library Services Platform(s) & Associated Services, ref: ITS1062 AP.

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