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Supply and Distribution of Milk

Dumfries and Galloway Council

This public procurement record has 1 release in its history.

Tender

21 Sep 2026 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

Dumfries and Galloway Council is seeking a sole supplier for fresh milk and associated dairy products. The requirement covers direct-to-site delivery to Council premises, schools and early years settings across Dumfries and Galloway, with deliveries potentially needed at multiple locations. The current indicative estate comprises approximately 129 Council premises, although this may change during the contract. This is a goods requirement for milk and dairy supply and distribution, classified under CPV 15000000 for food, beverages, tobacco and related products. The supplier will need to support deliveries across the Council’s estate rather than serving a single location. Community benefits are included in the requirement, with the expected provision described in the tender documents. Electronic ordering, payment and permitted electronic invoicing form part of the planned contractual arrangements.

The procurement has reached tender: the Council invited offers through a selective competitive procedure with negotiation, using a successive-reduction second stage with a minimum of three candidates. Bids are to be submitted electronically in English, with the deadline set for 14 October 2026 at 12:00 UTC. The estimated contract period is 720 days, with one discretionary 12-month extension. The estimated total value is £759,835. The Council expects to invite candidates to the second stage on 27 October 2026, and bids must remain valid for 120 days after submission. There is one lot, and variants are not permitted. Evaluation includes price, weighted at 70, and supply-chain and product-traceability quality, weighted at 20. The tender also states that award may be made without further negotiation on the initial bids.

This opportunity suits milk wholesalers, dairy distributors and food-service suppliers able to provide fresh milk and related dairy products through a dependable direct-to-site delivery operation. Businesses should be equipped to coordinate deliveries across a dispersed public-sector estate, including schools and early years settings, and to manage requirements at around 129 premises. The requirement is particularly relevant to suppliers with established cold-chain, warehousing, route-planning and delivery capability, although the notice does not set out specific accreditations. Strong supply-chain management and product traceability will be important because these are expressly included in the quality assessment. A single supplier is sought, so bidders should be able to take end-to-end responsibility for supply and distribution rather than provide only a local or partial service. The requirement also includes community benefits, making it relevant to suppliers able to offer wider social value commitments.

How relevant is this notice?

Notice Information

Notice Title

Supply and Distribution of Milk

Notice Description

This opportunity is for the Supply and Distribution of Milk. The main objective of this contract is to appoint a sole supplier for the supply and distribution of fresh milk and associated dairy products to Council premises in Dumfries and Galloway. The supplier will be responsible for operating a direct to-site delivery model, across Council premises, schools and early years settings. Deliveries may be required to multiple Council Premises. The current estimated number of Council Premises is approximately 129. This number is indicative only and may increase or decrease during the term of the Contract.

Lot Information

Lot 1

This opportunity is for the Supply and Distribution of Milk. The main objective of this contract is to appoint a sole supplier for the supply and distribution of fresh milk and associated dairy products to Council premises in Dumfries and Galloway. The supplier will be responsible for operating a direct to-site delivery model, across Council premises, schools and early years settings. Deliveries may be required to multiple Council Premises. The current estimated number of Council Premises is approximately 129. This number is indicative only and may increase or decrease during the term of the Contract.

Renewal: 1 x 12 month extension at the Councils discretion

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000843540
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP564907
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
OJEU - F2 - Contract Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Competitive procedure with negotiation
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

15 - Food, beverages, tobacco and related products

CPV Codes

15000000 - Food, beverages, tobacco and related products

15510000 - Milk and cream

15511000 - Milk

15511300 - Skimmed milk

Notice Value(s)

Tender Value
£759,835 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 Sep 2026Yesterday
Submission Deadline
14 Oct 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Dumfries and Galloway Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DUMFRIES
Postcode
DG1 2HP
Postcode Area
Dumfries and Galloway
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM92 Dumfries and Galloway
Delivery Location
TLM92 Dumfries and Galloway
Local Authority
Dumfries and Galloway
Electoral Ward
Nith
Westminster Constituency
Dumfries and Galloway

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP564907
    Supply and Distribution of Milk - This opportunity is for the Supply and Distribution of Milk. The main objective of this contract is to appoint a sole supplier for the supply and distribution of fresh milk and associated dairy products to Council premises in Dumfries and Galloway. The supplier will be responsible for operating a direct to-site delivery model, across Council premises, schools and early years settings. Deliveries may be required to multiple Council Premises. The current estimated number of Council Premises is approximately 129. This number is indicative only and may increase or decrease during the term of the Contract.

Open Contracting Data Standard (OCDS)

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