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Provision of Grounds Winter Maintenance

UHI Moray

This public procurement record has 1 release in its history.

Tender

22 Sep 2026 at 01:00

PCS Notice - Website Contract Notice
Summary of the contracting process

UHI Moray is procuring winter grounds maintenance services to keep its education sites accessible and safe during adverse weather. The work covers proactive and reactive gritting, salting and snow clearance at UHI Moray on Moray Street, Elgin, and the UHI Moray Technology Centre on Linkwood Road, Elgin. It includes private access roads, car parks, paths, pavements, walkways, stairs, steps and doorways, together with removal of displaced snow where it presents a safety risk. Visits will be scheduled using Met Office forecasts and carried out reactively when instructed by the UHI Moray Facilities Team. The service is classified as grounds maintenance (CPV 77314000) and may be extended to additional sites during the contract.

The procurement has reached tender: UHI Moray invited offers through an open procedure, with electronic submission. The tender deadline and bid opening are both 8 October 2026 at 09:00. The initial contract period is 720 days, with an option to extend it by two further 12-month periods, subject to satisfactory performance and continuing need. Bids must remain valid for 90 days. Evaluation includes pass/fail checks on compulsory employers’ liability insurance and public liability insurance, each at £5 million or the statutory requirement for employers’ liability, plus financial standing. Tenderers must submit two years of audited accounts, or an equivalent signed financial statement demonstrating capacity to deliver. Alternative bids are not allowed.

This opportunity suits winter maintenance, grounds services, gritting and snow-clearing contractors with the equipment, qualified personnel and operational capacity to cover roads, car parks and pedestrian areas across two Elgin sites. Suppliers need to provide staff names and qualifications and be able to combine planned visits based on weather forecasts with rapid reactive attendance when directed by the college’s facilities team. The requirement is suited to businesses able to maintain safe access during severe weather and remove displaced snow where necessary. Before award, successful tenderers must evidence £5 million public liability cover and employers’ liability cover of £5 million or the statutory requirement. Financially robust firms with suitable audited accounts or equivalent financial evidence will be well placed.

How relevant is this notice?

Notice Information

Notice Title

Provision of Grounds Winter Maintenance

Notice Description

Provision of winter ground maintenance including proactive and reactive gritting and snow clearing.

Lot Information

Lot 1

Snow clearing and gritting services is essential in ensuring that in times of adverse weather that UHI Moray can remain open with safe roads and carparks for both its students and staff. The College is seeking to enter into a contract with a Contractor to provide fully qualified personnel and equipment to perform snow clearing and gritting activities at its following sites: UHI Moray, Moray Street, Elgin, IV30 1JJ UHI Moray Technology Centre, Linkwood Road, Elgin IV30 6DJ Please note that UHI Moray retain the option to include additional sites throughout the contract term, should a requirement arise. A formal contract amendment would be agreed with the Contractor, in accordance with relevant Procurement Legislation and Terms and Conditions of Contract. Description of Works/Scope The scope of work is as follows but not limited to - Gritting of all College Private Access Roads. Snow Clearing of all College Private Access Roads. Gritting of all College Private Car Parks. Snow Clearing of all College Private Car Parks. Salting of all College Paths, Pavements & Walkways Snow Clearing of all College Paths, Pavements & Walkways Salting of all College Stairs, Steps and Doorways Snow Clearing of all College Stairs, Steps and Doorways Removal of Displaced Snow from the College Premises if deemed a Safety hazard Scheduled visits according to the MET Office website https://www.metoffice.gov.uk/ Reactive Visit as and when required as per instruction from UHI Moray Facilities Team

Renewal: The Authority reserves the right to extend the contract for two (2) x twelve (12) month periods, subject to satisfactory performance and continued Authority requirement.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000843570
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP565048
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
PCS Notice - Website Contract Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

77314000 - Grounds maintenance services

90620000 - Snow-clearing services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
22 Sep 20262 weeks ago
Submission Deadline
8 Oct 20261 day to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
To be confirmed. Estimated 2-4 years.

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UHI Moray
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ELGIN
Postcode
IV30 1JJ
Postcode Area
Inverness
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM62 Inverness and Nairn, Moray, and Badenoch and Strathspey
Local Authority
Moray
Electoral Ward
Elgin City South
Westminster Constituency
Moray West, Nairn and Strathspey

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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