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PURCH3031 Provision of a Framework Agreement for Room Utilisation Surveys

University of Glasgow

This public procurement record has 1 release in its history.

Tender

22 Sep 2026 at 01:00

PCS Notice - Website Contract Notice
Summary of the contracting process

The University of Glasgow is procuring services to establish a framework agreement for room utilisation surveys. The appointed contractor will carry out surveys of rooms at the University’s estate, including the Gilmorehill campus in Glasgow, to support understanding and management of room use. The requirement is a specialist surveying and data-gathering service rather than construction or facilities maintenance. The specification includes room types, campus mapping, survey templates, stakeholder feedback and performance management materials. The framework is intended for survey work commissioned by the University during the delivery period. It is a single-supplier framework, so it suits organisations able to provide the complete room utilisation survey service and manage the associated reporting and stakeholder requirements.

The buyer invited offers through a tender using the open procedure. Responses were to be submitted electronically in English, with the tender deadline set for 22 October 2026 at 12:00 UTC; bids were scheduled to open at the same time. The framework covers an initial two-year contract period, with services planned from March 2027 to March 2029, and options for two further 12-month extensions. The procurement has one lot and uses a framework agreement with a maximum of one participant. Evaluation includes economic and financial selection requirements. Tenderers must provide specified insurance cover and at least two years of accounts showing minimum annual turnover of £160,000. The contract allows electronic ordering and payment, and electronic invoicing is permitted.

This opportunity is suited to a specialist surveying, workplace analytics, space-planning or facilities consultancy with experience of measuring and reporting how rooms and buildings are used. The successful supplier will need the people, systems and operational capacity to survey a university estate, work from defined room schedules and campus information, use the required survey templates, and provide reliable stakeholder feedback and performance reporting. Financial robustness is important: bidders need at least two years of accounts and annual turnover of £160,000. Required insurance includes product liability, public liability and employer’s liability cover of £5 million, plus professional indemnity cover of £1 million. Suppliers should also be prepared to propose community benefits, including training, employment, equality initiatives or SME and third-sector subcontracting opportunities.

How relevant is this notice?

Notice Information

Notice Title

PURCH3031 Provision of a Framework Agreement for Room Utilisation Surveys

Notice Description

PURCH3031 Provision of a Framework Agreement for Room Utilisation Surveys Tender documents available from Public Contracts Scotland. Tender returns should be submitted via Public Contracts Scotland, no paper copies will be accepted. Should paper tenders be submitted, they will be rejected. Further to this any questions or communications regarding individual tender exercises must be sent via the Public Contracts Scotland Portal. Tender queries received through any other channel will not be answered. Should users of Public Contracts Scotland have any problems with the web site they should contact website Support Desk, contact details can be found by following the 'Contact Us' option on the left hand menu at http://www.publiccontractsscotland.gov.uk/default.aspx

Lot Information

Lot 1

Provision of Framework Agreement for Room Utilisation Surveys for the Period of Two (2) Years with the Option To Extend for Two (2) X Twelve (12) Months The University of Glasgow is seeking to establish a framework for the provision of utilisation surveys where a contractor will be appointed to undertake during the period March 2027 to March 2029; with the option to extend for two additional one-year period(s). Please refer to the 'PURCH3031 - Invitation to Tender' and 'PURCH3031 - Specification' for further details and specification.

Renewal: For the Period of Two (2) Years with the Option to Extend for Two (2) x Twelve (12) Months

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000843701
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP565045
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
PCS Notice - Website Contract Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79311000 - Survey services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
22 Sep 20262 weeks ago
Submission Deadline
22 Oct 20263 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University of Glasgow
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GLASGOW
Postcode
G12 8QQ
Postcode Area
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM82 Glasgow City
Local Authority
Glasgow City
Electoral Ward
Hillhead
Westminster Constituency
Glasgow North

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP565045
    PURCH3031 Provision of a Framework Agreement for Room Utilisation Surveys - PURCH3031 Provision of a Framework Agreement for Room Utilisation Surveys Tender documents available from Public Contracts Scotland. Tender returns should be submitted via Public Contracts Scotland, no paper copies will be accepted. Should paper tenders be submitted, they will be rejected. Further to this any questions or communications regarding individual tender exercises must be sent via the Public Contracts Scotland Portal. Tender queries received through any other channel will not be answered. Should users of Public Contracts Scotland have any problems with the web site they should contact website Support Desk, contact details can be found by following the 'Contact Us' option on the left hand menu at http://www.publiccontractsscotland.gov.uk/default.aspx

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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