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Design and Development of Case Management System for Legal Services

South Ayrshire Council

This public procurement record has 1 release in its history.

Award

22 Sep 2026 at 01:00

PCS Notice - Website Contract Award Notice
Summary of the contracting process

South Ayrshire Council procured the design and development of a case management system for its legal services. This is a digital and software development service, classified under business and computer-related services (CPV 72000000). The system is intended for use by the council’s legal services, with delivery in Ayr and the wider South Ayrshire area. The procurement was arranged through the council, which acts as the buying organisation and a central purchasing body. The requirement covered one lot for the complete design and development service. It therefore suits suppliers that deliver bespoke case management platforms, legal technology, software design, systems development and related implementation services for local government or comparable public-sector legal teams.

The procurement has been awarded and the resulting contract is active. South Ayrshire Council used a limited procedure without prior publication of a call for competition, stating that the procurement fell outside the scope of the applicable regulations because its value was below the relevant threshold. One electronic bid was recorded. Linknode Ltd was selected for the single lot. The contract was signed on 26 August 2026 and has a value of £49,950 including the stated currency of GBP. The award covered the full design and development requirement for the legal-services case management system. Evaluation was conducted through the limited award route rather than an open competition, and the recorded outcome is complete.

This award provides a clear example of South Ayrshire Council’s demand for a relatively contained, bespoke digital system supporting legal-services case management. Suppliers with experience in analysing legal workflows, designing user-centred case management tools and developing software for public-sector teams would be well placed to compete for comparable work. Credibility would come from showing that the platform can organise legal cases, records, tasks and associated information securely and in a way that fits council processes. Relevant software engineering, systems integration, testing, delivery and support capability would strengthen a future proposition. Experience working with local authorities, public legal departments or similarly regulated organisations would also help demonstrate an understanding of governance, confidentiality and operational assurance requirements.

How relevant is this notice?

Notice Information

Notice Title

Design and Development of Case Management System for Legal Services

Notice Description

Design and Development of Case Management System for Legal Services

Lot Information

Lot 1

Design and Development of Case Management System for Legal Services

Procurement Information

The Value of this procurement is outside the scope of the application of the regulations

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000843720
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP565043
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£49,950 Under £100K

Notice Dates

Publication Date
22 Sep 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
South Ayrshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
AYR
Postcode
KA7 1DR
Postcode Area
Kilmarnock
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM94 South Ayrshire
Delivery Location
TLM94 South Ayrshire
Local Authority
South Ayrshire
Electoral Ward
Ayr West
Westminster Constituency
Ayr, Carrick and Cumnock

Supplier Information

Number of Suppliers
1
Supplier Name

Linknode Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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