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HCL Notes / Domino Software Licence

Clackmannanshire Council

This public procurement record has 1 release in its history.

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01 Oct 2026 at 10:57

PCS Notice - Quick Quote Award
Summary of the contracting process

Clackmannanshire Council bought renewal of its existing HCL Notes and Domino software licences. This is a software licensing requirement rather than a software development or implementation project. The requirement covers the Council’s existing entitlement; product details, quantities and pricing were set out in the procurement materials. The buying organisation is Clackmannanshire Council, based in Alloa, and the licence supports the Council’s own use of HCL Notes and Domino. The procurement was handled through a software lot on a public-sector framework. The supplier pricing requirement involved obtaining HCL manufacturer or special pricing through the HCL account manager identified for the requirement, while procurement clarification questions were directed through the Council’s procurement route.

The procurement has been awarded to Bechtle Ltd., and the contract is recorded as active. Four bids were received. The estimated contract requirement began on 1 October 2026 and runs for an initial 24 months, to 30 September 2028, with an option to extend for a further 12 months, to 30 September 2029. The award value is £257,170.04. The contract was signed on 10 January 2026; no separate award date is recorded. The requirement was procured through the RM6098 software framework, Lot 3. The available details describe the requirement and framework route but do not set out evaluation weightings or eligibility thresholds, so the basis for selecting Bechtle cannot be characterised further from the published information.

This award demonstrates recurring public-sector demand for continued HCL Notes and Domino licensing at a substantial scale. Suppliers best placed to compete for a comparable requirement would be authorised and able to supply the relevant HCL licences, secure applicable manufacturer or special pricing, and price an existing entitlement accurately against the Council’s product and quantity requirements. Experience supplying software through public-sector framework arrangements, particularly the relevant software lot, would support a credible offer. The requirement also calls for a supplier able to manage a multi-year licensing term and accommodate an extension option. A competitor would need a reliable route to HCL account-level pricing and the operational capacity to support the Council’s licence renewal across the full term.

How relevant is this notice?

Notice Information

Notice Title

HCL Notes / Domino Software Licence

Notice Description

Clackmannanshire Council requires renewal of its existing HCL Notes / Domino software licence entitlement under RM6098 Lot 3 - Software. The requirement is for an initial 24-month period from 1 October 2026 to 30 September 2028, with an optional 12-month extension to 30 September 2029.Full requirements, product details, quantities and pricing instructions are contained within the tender pack. Suppliers must contact the HCL account manager identified in the Pricing Worksheet to obtain the applicable HCL manufacturer / special pricing for this requirement.All procurement clarification questions must be submitted through the Public Contracts Scotland portal. The HCL account manager is not the Council's procurement contact and should only be contacted for manufacturer pricing.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000844004
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT565661
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
PCS Notice - Quick Quote Award
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£257,170 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
1 Oct 20265 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Not Specified
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Clackmannanshire Council
Additional Buyers

Bield Housing & Care

Fife Council

LHC Procurement Group for the Scottish Procurement Alliance (SPA)

Lothian NHS Board

Moray Council

NHS Greater Glasgow and Clyde

Registers of Scotland

Scottish Government

Supplier Development Programme

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ALLOA
Postcode
FK10 1EB
Postcode Area
Falkirk and Stirling
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM0 Eastern Scotland
Small Region (ITL 3)
TLM01 Clackmannanshire and Fife
Delivery Location
Not specified
Local Authority
Clackmannanshire
Electoral Ward
Clackmannanshire South
Westminster Constituency
Alloa and Grangemouth

Supplier Information

Number of Suppliers
16
Supplier Names

Bechtle direct Ltd.

Intend Business Development Ltd

Morgan Hunt

Ath-Ghin Ltd

GMG Contractors Ltd

G.A.Helmore

Second Nature

Wm Hamilton & Sons Limited

EKOS

The Spark

Hays Specialist Recruitment Ltd

Ryder Architecture Limited

JISC

Nuffield Health

Atlantic Salmon Trust

Jeremy Benn Associates Limited

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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