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External Assurance Review

National Records of Scotland

This public procurement record has 1 release in its history.

Award

25 Sep 2026 at 01:00

PCS Notice - Website Contract Award Notice
Summary of the contracting process

National Records of Scotland commissioned an external assurance review of the systems supporting its Digital Archiving Project. The work is a specialist review of digital archiving systems, delivered in Edinburgh. It is intended to provide independent assurance on the project’s systems. The procurement was arranged as a single requirement, rather than separate packages of work, and relates specifically to National Records of Scotland’s digital archiving programme. This may suit consultancies and technology assurance providers with experience assessing digital systems and public-sector projects. The buyer is National Records of Scotland, the Scottish public body responsible for the national records. The requirement is not for general records management or archive operations: its focus is external assurance and review of the Digital Archiving Project’s systems.

The procurement is complete and the contract was awarded to Quo Imus Limited, trading as Qi Consulting. The award date is not recorded; the contract was signed on 22 September 2026 and is active. The contract value is £9,900. The process used a limited procedure without prior publication of a competition, as a direct award under the Learning & Development framework RM6219. There was one lot, covering the external review of systems for the Digital Archiving Project. The award followed one bid, submitted electronically by an SME. No contract period or evaluation criteria are stated in the available procurement details. The award therefore provides a clear outcome and route to market, but the published information does not set out the assessment basis used to select the supplier.

For suppliers that missed this award, the requirement indicates a defined market for independent assurance of digital archiving systems at National Records of Scotland. A credible competitor would need to demonstrate the ability to review system design and operation, identify assurance issues, and present findings clearly to a public-sector project team. Relevant digital systems assurance experience and familiarity with the risks of preserving and managing digital records would be useful. The buyer used a call-off from a framework rather than an openly advertised competition, so access to an appropriate framework route may be important when similar work is commissioned. One SME submitted a bid, showing that this requirement was within the reach of a specialist supplier rather than necessarily requiring a large delivery team.

How relevant is this notice?

Notice Information

Notice Title

External Assurance Review

Notice Description

External assurance review for National Records of Scotland's Digital Archiving Project.

Lot Information

Lot 1

External review of systems for Digital Archiving Project.

Procurement Information

Direct award under framework RM6219, Learning & Development.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000844017
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP565282
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

CPV Codes

30196000 - Planning systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£9,900 Under £100K

Notice Dates

Publication Date
25 Sep 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
National Records of Scotland
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH1 3YY
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh North and Leith

Supplier Information

Number of Suppliers
1
Supplier Name

Quo Imus Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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