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Provision of Temporary Emergency Accommodation (East Lothian Council)

East Lothian Council

This public procurement record has 1 release in its history.

Tender

28 Sep 2026 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

East Lothian Council is seeking accommodation providers for a flexible purchasing system supplying temporary emergency accommodation to individuals and households experiencing homelessness across East Lothian. The requirement is for hotel or bed-and-breakfast-style rooms, used when other temporary accommodation cannot meet demand. The council will purchase rooms on a per-night basis and will not take responsibility for operating or managing the accommodation. This is a hotel and short-stay accommodation service (CPV 55270000). The work is delivered in East Lothian; suppliers should therefore have suitable accommodation available within the area. The arrangement is intended to give the council access to rooms as needs arise, rather than procure a single accommodation facility or a defined package of support services.

The council invited offers through an open procedure to establish a flexible purchasing system. Bids were to be submitted electronically by 9 November 2026 at 12 noon, with evaluation due to begin at that time. The proposed contract period is 720 days, described as two years, with two optional one-year extensions. No overall contract value is stated, and the purchasing system guarantees neither a volume of work nor financial commitment. There is one lot. Evaluation is weighted 80% on price and 20% on quality. Variants are not permitted. The procurement reached the tender stage, with the buyer inviting offers; the arrangement is also described as a framework agreement. Contract performance is subject to KPI information in the relevant specifications.

This opportunity suits hotels and bed-and-breakfast operators with rooms available in East Lothian and the ability to provide emergency accommodation at short notice when the council has a need. Providers should be equipped to supply room-only accommodation on a per-night basis and manage the accommodation themselves, as the council does not take responsibility for any aspect of it. The purchasing system may be relevant to operators able to respond flexibly to variable demand, but it offers no guaranteed bookings or income. Bidders must provide staff names and qualifications, undergo Police Scotland checks and comply with GDPR data regulations. Community benefits are required in proportion to each provider’s annual contract value. The requirement is therefore suited to accommodation businesses able to meet the relevant quality and compliance requirements while competing primarily on price.

How relevant is this notice?

Notice Information

Notice Title

Provision of Temporary Emergency Accommodation (East Lothian Council)

Notice Description

East Lothian Council wishes to establish a flexible purchasing system for the Provision of Temporary Emergency Accommodation for individuals and households experiencing homelessness within East Lothian Geographical area. Emergency Accommodation is Hotel or Bed & Breakfast (B&B) style accommodation which the Council may need to use when there is no other form of temporary accommodation available to meet demand. The council will be purchasing a room on a per night basis only and will have no responsibility for any aspect of the accommodation. The proposed contract duration is two years, with an optional extension of +1, +1.

Lot Information

Lot 1

East Lothian Council wishes to establish a Flexible Purchasing System of Temporary Emergency Accommodation for individuals and households experiencing homelessness within East Lothian geographical area. Emergency Accommodation is Hotel or Bed & Breakfast (B&B) style accommodation which the Council may need to use when there is no other form of temporary accommodation available to meet demand. The council will be purchasing a room on a per night basis only and will have no responsibility for any aspect of the accommodation.. The proposed contract duration is two years, with an optional extension of +1 +1. Please see Bidder Guidance Document for more information on the operation of the Purchasing System and how to apply.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000844126
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP565410
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
OJEU - F2 - Contract Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

85 - Health and social work services

CPV Codes

55270000 - Services provided by bed and breakfast establishments

85311000 - Social work services with accommodation

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
28 Sep 20261 weeks ago
Submission Deadline
9 Nov 20262 months to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
East Lothian Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HADDINGTON, EAST LOTHIAN
Postcode
EH41 3HA
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM11 East Lothian and Midlothian
Delivery Location
TLM73 East Lothian and Midlothian
Local Authority
East Lothian
Electoral Ward
Haddington and Lammermuir
Westminster Constituency
Lothian East

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP565410
    Provision of Temporary Emergency Accommodation (East Lothian Council) - East Lothian Council wishes to establish a flexible purchasing system for the Provision of Temporary Emergency Accommodation for individuals and households experiencing homelessness within East Lothian Geographical area. Emergency Accommodation is Hotel or Bed & Breakfast (B&B) style accommodation which the Council may need to use when there is no other form of temporary accommodation available to meet demand. The council will be purchasing a room on a per night basis only and will have no responsibility for any aspect of the accommodation. The proposed contract duration is two years, with an optional extension of +1, +1.

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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