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Linstone Housing Landscape Maintenance Contract 2026-2029

Linstone Housing

This public procurement record has 1 release in its history.

Tender

29 Sep 2026 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

Linstone Housing is buying landscape maintenance services for its properties and shared landscaped areas in Linwood, Johnstone and Paisley, Renfrewshire. The work centres on litter picking, grass cutting, hedge care, leaf collection and maintenance of specified shrub beds, with moss clearance on designated hard-standing areas. The contract may also require tree maintenance, tree and stump removal, and repairs to damaged grass. Linstone Housing’s own Estates Management Team will carry out most shrub-bed maintenance and generally handle moss clearance outside the designated areas. Additional properties elsewhere in Renfrewshire, including Bridge of Weir, Renfrew, Elderslie and Kilbarchan, may be added during the contract. The requirement is for a single service covering existing housing estates and common areas.

Linstone Housing invited offers through a single-stage open procedure. The buyer set 29 October 2026 at 12:00 as both the tender submission deadline and the bid-opening time. The contract is planned to run for 1,080 days, with options for two extensions of 24 months each, up to four further years. The stated estimated value is £1,015,000; the extension option is estimated at £145,000 per annum excluding VAT. Quality carries 60% of the evaluation and price 40%. Technical and professional ability is assessed pass or fail, with at least an acceptable score on every question required to pass. Bids must be submitted electronically in English; variants are not allowed. The contract is a single lot, and staff names and qualifications must be provided.

This suits established grounds-maintenance and landscape contractors able to organise recurring work across multiple housing estates and respond to a broad mix of routine and occasional tasks. Relevant experience is central: bidders must provide three examples of comparable landscape-maintenance services and demonstrate how they will deliver the requirement. They must also show access to suitable tools, plant and technical equipment, and report average annual workforce and management staffing over the previous three years. Financial standing requires a general annual turnover of at least £290,000 for each of the last two years, or that average over the period. Employers’ liability and public liability insurance of £5 million each are required, or bidders must commit to obtaining them before the contract starts. Firms using subcontractors need reliable supply-chain controls, including effective prompt payment arrangements.

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Notice Information

Notice Title

Linstone Housing Landscape Maintenance Contract 2026-2029

Notice Description

The Contract will principally comprise litter picking, grass cutting, shrub bed & hedging, ad-hoc moss clearance of hard standing areas maintenance and leaf collection landscape maintenance services to existing properties and common landscaped areas throughout Renfrewshire to the areas detailed within the Landscape Architects MAP's. The Contract may also include tree maintenance services, tree and stump removal works, and repairs to existing damaged grass areas. The Contract, as tendered, only includes properties and landscaped areas throughout Linwood, Johnstone and Paisley. However, Linstone Housing also provide services to their customers in Bridge of Weir, Renfrew, Elderslie and Kilbarchan, and additional properties or landscaped areas throughout Renfrewshire may be introduced by Linstone Housing during the Contract. Shrubs bed maintenance will mainly be undertaken by the Estates Management Team of Linstone Housing rather than the Contractor. However, the Contractor will be required to undertake shrub bed maintenance to the following estates/MAP's, the areas of which have been incorporated within the tender pricing document; 1. M02 Rev B Dykebar - areas S11 and S12 to be maintained by the Contractor. Bidders are advised that areas S11 and S12 are actually hedging and have been incorrectly recorded as shrub bed areas on MAP M02 2. M10 Rev B Sandyflats - areas S1 and S2 to be maintained by the Contractor; 3. M19 Rev B Town Centre - all shrub beds to be maintained by the Contractor; and 4. M20 Rev B Abernethy Drive - all shrub beds to be maintained by the Contractor. Bidders are also advised that Linstone Housing do not anticipate the Contractor having to undertake any works during the contract at the following estates/MAPS's; a. M01 Bridge of Weir; b. M04 Glen Street Paisley; c. M06 Johnstone Castle; d. M07 Rev A Kilbarchan; e. M08 Renfrew Rd or Kirklandneuk; f. M09 Corseford; g. M21 Brown Street; and h. M22 Ellerslie Street. Bidders are further advised that the grass area G1 detailed on MAP M10 Rev B Sandyflats is rough grass and will receive only one rough grass cut per annum. The Estates Management Team of Linstone Housing will also generally undertake moss clearance of hard standing areas with the exception of the hard standing areas detailed on M02 Rev B Dykebar. The Contractor will be required to undertake moss clearance three times annually (April, June and October) to the hard standing areas detailed on M02 Rev B Dykebar.

Lot Information

Lot 1

Single Stage Tendering in accordance with Regulations 28 (Open Procedure) of the Public Contracts (Scotland) Regulations 2015. Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. SPD Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor

Renewal: May take up option of 2no twenty-four month extensions up to a maximum of four further years (2030-2033) at an estimated value 145000 GBP (excluding VAT) per annum. The annual anticipated cost per annum excluding VAT is 145000 GBP

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000844250
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP565509
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
OJEU - F2 - Contract Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

CPV Codes

71421000 - Landscape gardening services

77211300 - Tree-clearing services

77211400 - Tree-cutting services

77211500 - Tree-maintenance services

77310000 - Planting and maintenance services of green areas

77314000 - Grounds maintenance services

77340000 - Tree pruning and hedge trimming

77341000 - Tree pruning

Notice Value(s)

Tender Value
£1,015,000 £1M-£10M
Lots Value
£1,015,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
29 Sep 20261 weeks ago
Submission Deadline
29 Oct 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
2029 at the earliest if the optional 24 month extensions are not applied

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Linstone Housing
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LINWOOD
Postcode
PA3 3DB
Postcode Area
Paisley
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM33 Inverclyde, East Renfrewshire, and Renfrewshire
Delivery Location
TLM83 Inverclyde, East Renfrewshire, and Renfrewshire
Local Authority
Renfrewshire
Electoral Ward
Houston, Crosslee and Linwood
Westminster Constituency
Paisley and Renfrewshire South

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP565509
    Linstone Housing Landscape Maintenance Contract 2026-2029 - The Contract will principally comprise litter picking, grass cutting, shrub bed & hedging, ad-hoc moss clearance of hard standing areas maintenance and leaf collection landscape maintenance services to existing properties and common landscaped areas throughout Renfrewshire to the areas detailed within the Landscape Architects MAP's. The Contract may also include tree maintenance services, tree and stump removal works, and repairs to existing damaged grass areas. The Contract, as tendered, only includes properties and landscaped areas throughout Linwood, Johnstone and Paisley. However, Linstone Housing also provide services to their customers in Bridge of Weir, Renfrew, Elderslie and Kilbarchan, and additional properties or landscaped areas throughout Renfrewshire may be introduced by Linstone Housing during the Contract. Shrubs bed maintenance will mainly be undertaken by the Estates Management Team of Linstone Housing rather than the Contractor. However, the Contractor will be required to undertake shrub bed maintenance to the following estates/MAP's, the areas of which have been incorporated within the tender pricing document; 1. M02 Rev B Dykebar - areas S11 and S12 to be maintained by the Contractor. Bidders are advised that areas S11 and S12 are actually hedging and have been incorrectly recorded as shrub bed areas on MAP M02 2. M10 Rev B Sandyflats - areas S1 and S2 to be maintained by the Contractor; 3. M19 Rev B Town Centre - all shrub beds to be maintained by the Contractor; and 4. M20 Rev B Abernethy Drive - all shrub beds to be maintained by the Contractor. Bidders are also advised that Linstone Housing do not anticipate the Contractor having to undertake any works during the contract at the following estates/MAPS's; a. M01 Bridge of Weir; b. M04 Glen Street Paisley; c. M06 Johnstone Castle; d. M07 Rev A Kilbarchan; e. M08 Renfrew Rd or Kirklandneuk; f. M09 Corseford; g. M21 Brown Street; and h. M22 Ellerslie Street. Bidders are further advised that the grass area G1 detailed on MAP M10 Rev B Sandyflats is rough grass and will receive only one rough grass cut per annum. The Estates Management Team of Linstone Housing will also generally undertake moss clearance of hard standing areas with the exception of the hard standing areas detailed on M02 Rev B Dykebar. The Contractor will be required to undertake moss clearance three times annually (April, June and October) to the hard standing areas detailed on M02 Rev B Dykebar.

Open Contracting Data Standard (OCDS)

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