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Environmental Monitoring System for Collections

National Museums Scotland

This public procurement record has 1 release in its history.

Tender

02 Oct 2026 at 01:00

PCS Notice - Website Contract Notice
Summary of the contracting process

National Museums Scotland is seeking a replacement environmental monitoring system for its museum collections. The requirement combines a telemetry-based monitoring service with the hardware and software needed to install and operate it: sensors, gateways and repeaters to measure temperature, relative humidity, light levels and ultraviolet radiation across the museum estate, plus a browser-based system. The contractor will also provide customer support, regular maintenance and calibration when required. Delivery covers the National Museum of Scotland, the National War Museum, the National Museum of Flight, the National Museum of Rural Life and the National Museums Collections Centre, all in Scotland. This is a specialist museum collections-environment monitoring and support service, rather than a general building monitoring requirement.

The buyer invited offers through a restricted procedure, with electronic tender submission. The tender deadline was 2 November 2026 at 12:00 UTC; selected candidates were due to be invited to the second stage from 9 November 2026. The procedure envisaged five candidates at that stage. The contract is for 1,080 days, with a possible two-year extension by agreement of both parties. No estimated contract value is stated. Bids had to be valid for 120 days, and alternative bids were not permitted. The published selection criterion is suitability; detailed assessment and pricing requirements are set out in the procurement specification, tender instructions and pricing schedule. The stated tender documents also include standard goods and services terms.

This opportunity suits suppliers able to deliver a complete environmental monitoring solution for museum collections, including telemetry, monitoring hardware and browser-based software. Relevant experience includes supplying and installing sensors, gateways and repeaters, and implementing systems that measure temperature, relative humidity, lux and UV across multiple sites. Suppliers also need the capability to provide continuing customer support, routine maintenance and calibration services when required. The requirement is therefore suited to providers combining environmental monitoring technology with installation and post-installation service capacity, rather than suppliers offering equipment alone. The selection criterion is stated as suitability, and the buyer sought experienced, suitably qualified contractors. The five-site museum estate calls for a solution and service operation capable of supporting monitoring across several locations.

How relevant is this notice?

Notice Information

Notice Title

Environmental Monitoring System for Collections

Notice Description

The National Museums Scotland (NMS) wishes to engage a contractor ('Contractor') to provide an environmental monitoring system. NMS is seeking a suitably qualified Contractor to provide an environmental monitoring system which will replace the current system. The Contractor should have experience in supplying and installing necessary hardware and software to facilitate the implementation of an environmental monitoring system, whilst providing ongoing maintenance and technical support when required.

Lot Information

Lot 1

The National Museums Scotland (NMS) wishes to engage a contractor ('Contractor') to provide an environmental monitoring system. NMS is seeking a suitably qualified Contractor to provide an environmental monitoring system which will replace the current system. The Contractor should have experience in supplying and installing necessary hardware and software to facilitate the implementation of an environmental monitoring system, whilst providing ongoing maintenance and technical support when required. The Contractor to provide a range of services or products which include: - Telemetric monitoring system; - Sensors, gateways and repeaters (where needed) capable of monitoring temperature, relative humidity, lux and UV across the museum estate; - A browser-based system; - Customer support and regular system maintenance; and, - Calibration Services, as required.

Renewal: Possibility to extend by 2 years, if both parties are in agreement.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000844675
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT565847
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
PCS Notice - Website Contract Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

92 - Recreational, cultural and sporting services

CPV Codes

92521000 - Museum services

92521200 - Preservation services of exhibits and specimens

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
2 Oct 20265 days ago
Submission Deadline
2 Nov 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
National Museums Scotland
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1JF
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT565847
    Environmental Monitoring System for Collections - The National Museums Scotland (NMS) wishes to engage a contractor ('Contractor') to provide an environmental monitoring system. NMS is seeking a suitably qualified Contractor to provide an environmental monitoring system which will replace the current system. The Contractor should have experience in supplying and installing necessary hardware and software to facilitate the implementation of an environmental monitoring system, whilst providing ongoing maintenance and technical support when required.

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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