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Asset Tracking System

NHS Borders

This public procurement record has 1 release in its history.

Tender

05 Oct 2026 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

NHS Borders sought an asset tracking system for Borders General Hospital in Melrose. The system is intended to improve control, traceability and efficient management of clinical and selected non-clinical equipment, replacing fragmented manual records with digital tracking and reporting. The requirement covers an asset visibility and equipment utilisation solution, including its delivery, configuration and acceptance, together with implementation, testing, training, documentation and handover. Support, maintenance and service reporting are also required. This is a healthcare equipment-tracking technology procurement, rather than a purchase of medical equipment itself.

NHS Borders invited offers through an open procedure. The tender set a submission deadline of 16 November 2026 at 12:00. The contract period is 90 days, with the solution required to be delivered, configured and accepted by 31 March 2027. The estimated value is £116,000. There is one lot, and variant bids are not permitted. Evaluation gives 30% to quality and functional fit, including demonstration and scenario testing, and 25% to price; the stated criteria account for 55% of the evaluation. Offers were to be submitted electronically, and the bid-opening time was set for the submission deadline.

This opportunity suits suppliers with experience delivering asset tracking or equipment-utilisation systems in healthcare settings, particularly solutions that can replace manual records with reliable digital tracking and reporting. The supplier needs the capacity to configure and implement the solution, test it, train users, provide documentation and complete a formal handover, as well as deliver ongoing support, maintenance and service reporting. NHS Borders also requires compliance with its information governance, cyber security, data protection and digital assurance requirements before implementation. Bidders should be able to maintain appropriate insurance and meet applicable health and safety, equality, environmental and employment law obligations. The evaluation places substantial emphasis on quality and functional fit, assessed through a demonstration and scenario testing, as well as price.

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Notice Information

Notice Title

Asset Tracking System

Notice Description

NHS Borders is seeking competitive tenders from suitably experienced suppliers for an asset tracking system. The requirement supports a programme to improve the control, traceability and efficient management of clinical and selected non-clinical equipment, replacing fragmented manual records with sustainable digital tracking and reporting.

Lot Information

Lot 1

NHS Borders is seeking competitive quotations from suitably experienced suppliers for an asset tracking system. The requirement supports a programme to improve the control, traceability and efficient management of clinical and selected non-clinical equipment, replacing fragmented manual records with sustainable digital tracking and reporting.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000844805
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT565959
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
OJEU - F2 - Contract Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48422000 - Software package suites

Notice Value(s)

Tender Value
£116,000 £100K-£500K
Lots Value
£116,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
5 Oct 20262 days ago
Submission Deadline
16 Nov 20262 months to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NHS Borders
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
MELROSE
Postcode
TD6 9BS
Postcode Area
Galashiels
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM91 Scottish Borders
Delivery Location
TLM91 Scottish Borders
Local Authority
Scottish Borders
Electoral Ward
Leaderdale and Melrose
Westminster Constituency
Berwickshire, Roxburgh and Selkirk

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT565959
    Asset Tracking System - NHS Borders is seeking competitive tenders from suitably experienced suppliers for an asset tracking system. The requirement supports a programme to improve the control, traceability and efficient management of clinical and selected non-clinical equipment, replacing fragmented manual records with sustainable digital tracking and reporting.

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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