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Provision of Managing Agent for HEEPS:ABS - Ext 004

Orkney Islands Council

This public procurement record has 1 release in its history.

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06 Oct 2026 at 01:00

PCS Notice - Website Contract Award Notice
Summary of the contracting process

Orkney Islands Council engaged a managing agent for its HEEPS:ABS scheme, which supports household energy-efficiency work. The service covers customer marketing and engagement, technical surveys, and the installation of insulation and heating systems. The agent is responsible for delivering these services to customers across the Orkney Islands. The Council’s Fuel Poverty Officer retains responsibility for project management and delivery. This is a specialist energy-efficiency programme management and delivery role, combining customer-facing engagement with technical assessment and the organisation of home improvements. Suppliers whose services span these functions are the closest fit. The contract continues an existing arrangement rather than commissioning a separately described new installation project, so the opportunity is specifically about managing and delivering this Council scheme across Orkney.

The procurement is complete: Warmworks was selected for the single lot, and the contract is active. The Council used a limited procedure without a prior call for competition, extending the existing provider’s contract to maintain service continuity and meet Scottish Government funding obligations. The stated extension runs for 24 months, from 1 April 2026 to 31 March 2028. The signed contract value is £242,000; it was signed on 25 May 2026. One bid was recorded, from an SME. The process data does not state separate award criteria, so no evaluation basis beyond the recorded route and rationale can be reported. This outcome shows that the Council continued its existing provider for the scheme rather than running an open competition for this extension.

For suppliers tracking future requirements from Orkney Islands Council, this award shows demand for an integrated managing-agent service for a household energy-efficiency scheme. A credible competitor would need to bring together customer marketing and engagement, technical surveying, and the coordination or delivery of insulation and heating installations. Experience managing a continuing public programme would be relevant, particularly the ability to maintain service continuity while meeting Scottish Government funding obligations. The operating model also needs to work with the Council’s Fuel Poverty Officer, who retains project management and delivery responsibility. This is a defined, place-based requirement across the Orkney Islands, not simply a supply of heating equipment or insulation. Warmworks, an SME, won after one bid was recorded, demonstrating that the requirement was met by a specialist supplier.

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Notice Information

Notice Title

Provision of Managing Agent for HEEPS:ABS - Ext 004

Notice Description

The provision of a 24 month extension to the existing contract for the provision of Managing Agent for HEEPS:ABS - 1 April 2026 to 31 March 2028.

Lot Information

Lot 1

24 month extension to the existing HEEPS:ABS contract - 1 April 2026 to 31 March 2028.

Procurement Information

Requirement of a managing agent for the scheme, from 1 April 2025 to 31 March 2026 - a continuation of the existing multi-year contract which formally ends on 31 March 2025. The managing agent is responsible for customer marketing & engagement, technical surveys and installations of insulation & heating systems. With the Council's Fuel Poverty Officer responsible for project management and delivery. Review of alternative procurement routes, however the alternatives did not meet the Authorities project delivery requirements. In order to have continuity of service and compliance with Scottish Government funding obligations the only viable route was to extend with the existing provider for 12 months and procure the next tendering opportunity.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000844878
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT565995
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

CPV Codes

71314000 - Energy and related services

71314200 - Energy-management services

71314300 - Energy-efficiency consultancy services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£242,000 £100K-£500K

Notice Dates

Publication Date
6 Oct 2026Yesterday
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Orkney Islands Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
KIRKWALL
Postcode
KW15 1NY
Postcode Area
Kirkwall
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM65 Orkney Islands
Local Authority
Orkney Islands
Electoral Ward
Kirkwall East
Westminster Constituency
Orkney and Shetland

Supplier Information

Number of Suppliers
1
Supplier Name

Warmworks

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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