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Ground Maintenance Services

Falkirk Council

This public procurement record has 1 release in its history.

Tender

16 Oct 2026 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

Falkirk Council is seeking contractors for a ground maintenance framework covering its area of operation. The work is split between arboriculture and rural grass cutting. Arboriculture covers planned work on identified trees, with maps and tree details supplied, and may also include work on untagged trees assessed through maps, site visits and manual marking. Tree operations must follow BS 3998:2010 and current industry practice, with care to minimise effects on trees and surrounding sites. Rural grass cutting covers highway verges, to maintain sightlines and signage and prevent vegetation spreading onto roads and footpaths, as well as flood channels and burns, which must be cut across their banks to control growth and keep watercourses clear. The services support the Council’s roads and grounds maintenance teams alongside its in-house workforce, in Falkirk, Scotland.

Falkirk Council invited offers through an open tender for a multi-supplier framework, with a maximum of five contractors appointed to each lot. The tender deadline and stated start of the award period were 16 November 2026 at 11:00. The framework contracts are due to run from 1 April 2027 to 31 March 2031. The estimated value is £1.3 million for arboriculture and £200,000 for rural grass cutting. Quality accounts for 30% of evaluation and price for 70% in both lots. Bids may be made for either or both lots; variants are not allowed. Each grass-cutting cycle must be completed within six weeks, with up to two cycles each year between April and October. Bids must remain valid for 180 days. Selection includes financial checks and specified insurance cover.

The opportunity suits established tree-care businesses, grounds maintenance contractors and providers able to deliver rural verge and watercourse cutting across the Falkirk area. Bidders must show relevant experience through two examples from the preceding three years, provide the names and qualifications of staff assigned to the work, and state whether they plan to subcontract and the proportion involved. UK-based bidders must be registered with Companies House or satisfy the Council that they trade under the stated name and address. Required insurance includes employers’ liability of £10 million and public, product and motor liability cover of £5 million each. Bidders must hold independently accredited ISO 9001, ISO 45001:2018 and ISO 14001 certificates, or provide the specified supporting evidence; an equivalent EMAS certificate is accepted for environmental management. The tree-work lot requires compliance with BS 3998:2010.

How relevant is this notice?

Notice Information

Notice Title

Ground Maintenance Services

Notice Description

Falkirk Council wishes to undertake a tendering process to enter into a Framework Agreement with suitably experienced contractors for the provision of Ground Maintenance Service within the Falkirk Council area of Operation. Key aims of the service are to provide a competitive, reliable, and customer-focused service to Place Services Roads and Grounds Maintenance Departments which will supplement the Council's own in-house service. The framework consist of 2 Lots, to which up to a maximum of 5 Contractors may be appointed per lot. - Lot 1: Arboriculture Services - Lot 2: Grass Cutting for Rural Area.

Lot Information

Arboriculture Services

Falkirk Council wishes to establish a framework agreement with suitably experienced contractors for the provision of Arboriculture Services within the Falkirk Council Area of Operations. The work will consist of a variety of different operations carried out on tagged trees. Details of the tree numbers and work required will be provided, along with plans showing locations of the numbered trees. There may also be a requirement to carry out works on untagged, non-surveyed trees. In this situation maps, descriptions of works, manual tree marking and site visits will provide information on the contracted operations to be completed. All operations should comply with British Standard BS 3998:2010 and with current industry best practice. Tree work should be effectively organized and conducted to minimize any adverse effects on the trees, the site and their surroundings.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015

Grass Cutting for Rural Area

Falkirk Council wishes to establish a framework agreement with suitably experienced contractors for the provision of Grass Cutting Services within the Falkirk Council Area of Operations. Rural highway verges are to be cut to prevent the obstruction of sightlines, signage, prevent the establishment of self-set trees, inhibit the growth of weeds, and prevent vegetation encroaching onto footpaths and roads. Verges are located within the boundary of Falkirk Council and shown on the Ground Maintenance Service maps, numbered 1 to 23. These maps are located within the separately attached Zip Folder, (PS 259 27- Lot 2- Rural Verge Cutting Maps). Flood prevention channels and burns are to be cut the full width of the banking using a 7Mtr long reach side arm flail to prevent the establishment of self-set trees, inhibit the growth of weeds and prevent vegetation encroaching and narrowing the watercourse and blocking grills. Burns are located within the boundary of Falkirk Council and shown on the Ground Maintenance Service maps, numbered 24 to 45. These maps are located within the separately attached Zip Folder, (PS 259 27- Lot 2- Rural Verge Cutting Maps). The contract requires up to two complete cycles of cutting to be completed between April October each year and each cycle to completed in no more than 6 weeks. The start date for each cycle to be provided by Falkirk Council's designated Officer.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000845333
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT566776
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
OJEU - F2 - Contract Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

03 - Agricultural, farming, fishing, forestry and related products

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

CPV Codes

03452000 - Trees

77211300 - Tree-clearing services

77211400 - Tree-cutting services

77211500 - Tree-maintenance services

77314000 - Grounds maintenance services

77314100 - Grassing services

77341000 - Tree pruning

Notice Value(s)

Tender Value
£1,500,000 £1M-£10M
Lots Value
£1,500,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
16 Oct 20261 weeks ago
Submission Deadline
16 Nov 20263 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Apr 2027 - 31 Mar 2031 4-5 years
Recurrence
October 2030

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Falkirk Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LARBERT
Postcode
FK5 4RU
Postcode Area
Falkirk and Stirling
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM12 Falkirk
Delivery Location
TLM76 Falkirk
Local Authority
Falkirk
Electoral Ward
Bonnybridge and Larbert
Westminster Constituency
Alloa and Grangemouth

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT566776
    Ground Maintenance Services - Falkirk Council wishes to undertake a tendering process to enter into a Framework Agreement with suitably experienced contractors for the provision of Ground Maintenance Service within the Falkirk Council area of Operation. Key aims of the service are to provide a competitive, reliable, and customer-focused service to Place Services Roads and Grounds Maintenance Departments which will supplement the Council's own in-house service. The framework consist of 2 Lots, to which up to a maximum of 5 Contractors may be appointed per lot. - Lot 1: Arboriculture Services - Lot 2: Grass Cutting for Rural Area.

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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