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Service, Maintenance and Reactive Repair of Sprinkler, Gas Suppression, Dry Riser and Fire Hydrants to various commercial premises 2027 - 2029

East Renfrewshire Council

This public procurement record has 1 release in its history.

Tender

14 Oct 2026 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

East Renfrewshire Council is seeking a supplier to service, maintain and repair existing sprinkler systems, gas-suppression systems, dry risers and fire hydrants across its buildings, including education properties. The work includes routine annual servicing and maintenance, plus emergency repairs and response at any time, including nights, weekends and public holidays. The systems help protect council premises and their occupants from fire. The services are delivered at Council premises in East Renfrewshire. The supplier will work to the contract’s priority schedule and performance requirements, and must be able to complete work orders with minimal supervision as part of a wider team.

The Council invited offers through a one-stage open procedure, with bids submitted electronically. The tender deadline was 23 November 2026 at 12 noon. The contract is for 720 days, with an option for the Council to extend it by two further periods of 12 months each. The estimated value is £400,000 excluding VAT. This is a single-lot requirement. Evaluation gives 60% weight to price and 15% to planned maintenance requirements; the published criteria account for those stated weightings. Bidders must self-certify participation conditions through the Scottish procurement declaration and may have to provide proof before award. They must meet the specified financial, insurance and technical selection requirements.

This opportunity suits a fire-protection contractor with demonstrated competence in inspecting, testing, servicing and maintaining sprinkler systems. Bidders must be registered with the Loss Prevention Certification Board or hold equivalent recognised third-party certification. The Council requires specific annual turnover of at least £200,000 in the relevant business area for each of the past two years. Required insurance includes professional indemnity cover of at least £2 million, and employer’s and public liability cover of at least £10 million each. Suppliers need the workforce and operational capacity to maintain several types of fire-suppression and water-based fire systems across public buildings, and to provide a 24-hour, 365-day emergency response. The contract also demands community benefits, with at least 60 community-benefit points, and effective supply-chain payment and tracking arrangements where subcontractors are used.

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Notice Information

Notice Title

Service, Maintenance and Reactive Repair of Sprinkler, Gas Suppression, Dry Riser and Fire Hydrants to various commercial premises 2027 - 2029

Notice Description

East Renfrewshire Council is seeking to appoint a suitably trained and competent supplier to undertake servicing, maintenance and repair of sprinkler systems, gas suppression, fire hydrants and dry-risers. The scope includes routine annual service and maintenance of existing sprinkler systems, gas suppression, fire hydrants and dry-risers for various East Renfrewshire Council Buildings including Education properties with a 24-hour 365 days emergency response service in accordance with the priority schedule and KPIs detailed in the contract documents to enable emergency work to be carried out in compliance with the Contract Conditions. This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage Open procedure. Bidders must self-certify their adherence to the conditions of participation via the SPD (Scotland) in PSC-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in Section III in this OJEU Contract Notice when completing the SPD in PCS-T. The Value shown in this notice is excluding VAT

Lot Information

Lot 1

East Renfrewshire Council is seeking to appoint a suitably trained and competent supplier to undertake servicing, maintenance and repair of sprinkler systems, gas suppression, fire hydrants and dry-risers. The scope includes routine annual service and maintenance of existing sprinkler systems, gas suppression, fire hydrants and dry-risers for various East Renfrewshire Council Buildings including Education properties with a 24-hour 365 days emergency response service in accordance with the priority schedule and KPIs detailed in the contract documents to enable emergency work to be carried out in compliance with the Contract Conditions. The Contractor shall be expected to form part of a team, be adaptable, conscientious and be able to carry out instructions with the minimum supervision to allow the efficient completion of work orders.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.

Renewal: With option to extend further for 2 x 12 months at the Councils' discretion.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000845731
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT566682
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
OJEU - F2 - Contract Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

50 - Repair and maintenance services

75 - Administration, defence and social security services

CPV Codes

44482200 - Fire hydrants

50000000 - Repair and maintenance services

50413200 - Repair and maintenance services of firefighting equipment

75251110 - Fire-prevention services

Notice Value(s)

Tender Value
£400,000 £100K-£500K
Lots Value
£400,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
14 Oct 20261 weeks ago
Submission Deadline
23 Nov 20261 months to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Towards the end of the contract

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
East Renfrewshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GIFFNOCK
Postcode
G46 6UG
Postcode Area
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM33 Inverclyde, East Renfrewshire, and Renfrewshire
Delivery Location
TLM83 Inverclyde, East Renfrewshire, and Renfrewshire
Local Authority
East Renfrewshire
Electoral Ward
Giffnock and Thornliebank
Westminster Constituency
East Renfrewshire

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT566682
    Service, Maintenance and Reactive Repair of Sprinkler, Gas Suppression, Dry Riser and Fire Hydrants to various commercial premises 2027 - 2029 - East Renfrewshire Council is seeking to appoint a suitably trained and competent supplier to undertake servicing, maintenance and repair of sprinkler systems, gas suppression, fire hydrants and dry-risers. The scope includes routine annual service and maintenance of existing sprinkler systems, gas suppression, fire hydrants and dry-risers for various East Renfrewshire Council Buildings including Education properties with a 24-hour 365 days emergency response service in accordance with the priority schedule and KPIs detailed in the contract documents to enable emergency work to be carried out in compliance with the Contract Conditions. This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage Open procedure. Bidders must self-certify their adherence to the conditions of participation via the SPD (Scotland) in PSC-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in Section III in this OJEU Contract Notice when completing the SPD in PCS-T. The Value shown in this notice is excluding VAT

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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