Tender

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

Environmental Monitoring System for Collections (Updated 15 Oct 2026)

National Museums Scotland

This public procurement record has 1 release in its history.

Tender

15 Oct 2026 at 01:00

PCS Notice - Website Contract Notice
Summary of the contracting process

National Museums Scotland is seeking a replacement environmental monitoring system for its museum collections. The requirement combines a telemetry-based monitoring system with sensors, gateways and repeaters as needed to measure temperature, relative humidity, light levels (lux) and ultraviolet radiation. It also includes a browser-based system, installation of the necessary hardware and software, customer support, regular maintenance and calibration services when required. The system is for use across the National Museum of Scotland estate, including the National War Museum, National Museum of Flight, National Museum of Rural Life and National Museums Collections Centre. This is a specialist service and equipment opportunity for suppliers able to provide an integrated monitoring solution across multiple museum locations.

The buyer invited offers through a restricted procedure, with an initial selection stage followed by invitations to five candidates to submit tenders. The tender submission deadline was 2 November 2026 at 12:00 noon. The planned second-stage invitation date was 9 November 2026. The single lot has an estimated value of £100,000. The initial contract period is 1,080 days, with a possible two-year extension by agreement between both parties. Bids must be in English, remain valid for 120 days after the submission deadline and cannot propose variants. The stated selection criterion is suitability; the second stage is limited to five candidates. The tender states that the opportunity is covered by the Government Procurement Agreement.

This opportunity is best suited to a supplier with proven experience supplying and installing environmental monitoring hardware and software, and the capability to maintain and support the system after implementation. The work calls for sensors and associated gateways or repeaters able to monitor temperature, relative humidity, lux and UV across a varied museum estate, alongside a browser-based monitoring platform. Suppliers need to be able to deliver a multi-site installation and provide regular maintenance, customer support and calibration when required. It may suit an established environmental monitoring or building- and collections-monitoring provider able to combine equipment, software and continuing technical services. The selection stage is restricted to five candidates, so bidders will need to demonstrate suitability to progress to the tender stage.

How relevant is this notice?

Notice Information

Notice Title

Environmental Monitoring System for Collections (Updated 15 Oct 2026)

Notice Description

The National Museums Scotland (NMS) wishes to engage a contractor ('Contractor') to provide an environmental monitoring system. NMS is seeking a suitably qualified Contractor to provide an environmental monitoring system which will replace the current system. The Contractor should have experience in supplying and installing necessary hardware and software to facilitate the implementation of an environmental monitoring system, whilst providing ongoing maintenance and technical support when required.

Lot Information

Lot 1

The National Museums Scotland (NMS) wishes to engage a contractor ('Contractor') to provide an environmental monitoring system. NMS is seeking a suitably qualified Contractor to provide an environmental monitoring system which will replace the current system. The Contractor should have experience in supplying and installing necessary hardware and software to facilitate the implementation of an environmental monitoring system, whilst providing ongoing maintenance and technical support when required. The Contractor to provide a range of services or products which include: - Telemetric monitoring system; - Sensors, gateways and repeaters (where needed) capable of monitoring temperature, relative humidity, lux and UV across the museum estate; - A browser-based system; - Customer support and regular system maintenance; and, - Calibration Services, as required.

Renewal: Possibility to extend by 2 years, if both parties are in agreement.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000845776
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT566707
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
PCS Notice - Website Contract Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

92 - Recreational, cultural and sporting services

CPV Codes

92521000 - Museum services

92521200 - Preservation services of exhibits and specimens

Notice Value(s)

Tender Value
£100,000 £100K-£500K
Lots Value
£100,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
15 Oct 20261 weeks ago
Submission Deadline
2 Nov 20265 days to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
National Museums Scotland
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1JF
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT566707
    Environmental Monitoring System for Collections (Updated 15 Oct 2026) - The National Museums Scotland (NMS) wishes to engage a contractor ('Contractor') to provide an environmental monitoring system. NMS is seeking a suitably qualified Contractor to provide an environmental monitoring system which will replace the current system. The Contractor should have experience in supplying and installing necessary hardware and software to facilitate the implementation of an environmental monitoring system, whilst providing ongoing maintenance and technical support when required.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

Loading OCDS record...