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Provision of NGS Branded Uniform Garments: PIN - Request for Information

National Galleries of Scotland

This public procurement record has 1 release in its history.

Planning

20 Oct 2026 at 01:00

PCS Notice - Website Prior Information Notice
Summary of the contracting process

National Galleries of Scotland is exploring a potential purchase of branded uniform garments for staff in hospitality and visitor-facing roles. The requirement is for ready-to-wear clothing drawn from a supplier’s existing off-the-shelf collection, with branding applied to the garments. The buyer is seeking market input to shape its procurement strategy and any later competition, with the aim of making the eventual route attractive to suppliers and supporting efficient delivery. The proposed goods fall within clothing and workwear supply. The buyer is based in Edinburgh, and the stated delivery area is the Edinburgh region. This is a potential requirement only: the buyer has not committed to purchasing the garments.

The process is at planning and is a request for information, not an invitation to tender or a competition. The buyer is consulting suppliers to gauge interest and gather views and information before deciding its procurement strategy. It has not set out a procedure for any future competition. The indicative estimated value is £90,000. Suppliers were invited to raise questions by noon on 3 November 2026 and return RFI responses by noon on 6 November 2026. A further notice was anticipated on 23 November 2026; this date is indicative and may change. The requirement is presented as one lot. These dates relate to the market-research exercise, not to a tender submission or a future contract award.

This market engagement is most relevant to uniform suppliers serving hospitality and visitor attractions, particularly businesses with an established range of ready-to-wear garments suitable for these roles. The buyer says suppliers should be able to brand clothing using print techniques, organise timely deliveries and offer a recycling solution for redundant uniform items. Suppliers able to combine stocked garments, customisation and end-of-life handling are therefore well placed to inform the buyer’s plans. The RFI gives businesses an opportunity to share views that may help shape the eventual procurement strategy and competitive tendering approach. It does not guarantee work, and no contract is being offered through this planning exercise.

How relevant is this notice?

Notice Information

Notice Title

Provision of NGS Branded Uniform Garments: PIN - Request for Information

Notice Description

National Galleries Scotland (NGS) are looking to engage with the market in respect of our potential contract opportunity for the Provision of NGS Branded Uniform Garments. The Supplier would be required to have an existing off-the-shelf collection of ready-to-wear garments suited for roles in the hospitality and visitor sector. The Supplier must have branding capabilities including print techniques. The Supplier must be able to provide timely delivery services as well as a recycling solution for redundant uniform items. The purpose of this PIN is to gauge interest as well as seek views and information from the marketplace in relation to a potential future contract opportunity. It will also inform the procurement strategy ensuring that any procurement route subsequently selected is attractive to the marketplace and will provide a competitive tendering environment for efficient delivery of any future contract requirements. Suppliers should note that this PIN does not constitute any guarantee or work, it is purely for market research purposes.

Lot Information

Lot 1

This is a Request for Information (RFI) only (not an Invitation to Tender). The RFI document is available from the Public Contracts Scotland Website. The deadline for raising any questions in relation to the RFI is 12noon on 3rd November 2026, with the deadline for responding to the RFI being 12noon on Friday 6th November 2026.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000845961
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT566922
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
PCS Notice - Website Prior Information Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

18 - Clothing, footwear, luggage articles and accessories

CPV Codes

18100000 - Occupational clothing, special workwear and accessories

18110000 - Occupational clothing

18222000 - Corporate clothing

18400000 - Special clothing and accessories

Notice Value(s)

Tender Value
£90,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
20 Oct 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
23 Nov 20264 weeks to go
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
National Galleries of Scotland
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH4 3DS
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
Inverleith
Westminster Constituency
Edinburgh West

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT566922&idx=1
    20th October 2026 - PIN - Request for Information & Scope
  • https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT566922&idx=2
    20th October 2026 - PIN - Request for Information - Response Form
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT566922
    Provision of NGS Branded Uniform Garments: PIN - Request for Information - National Galleries Scotland (NGS) are looking to engage with the market in respect of our potential contract opportunity for the Provision of NGS Branded Uniform Garments. The Supplier would be required to have an existing off-the-shelf collection of ready-to-wear garments suited for roles in the hospitality and visitor sector. The Supplier must have branding capabilities including print techniques. The Supplier must be able to provide timely delivery services as well as a recycling solution for redundant uniform items. The purpose of this PIN is to gauge interest as well as seek views and information from the marketplace in relation to a potential future contract opportunity. It will also inform the procurement strategy ensuring that any procurement route subsequently selected is attractive to the marketplace and will provide a competitive tendering environment for efficient delivery of any future contract requirements. Suppliers should note that this PIN does not constitute any guarantee or work, it is purely for market research purposes.

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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