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Fleet Management System

East Renfrewshire Council

This public procurement record has 1 release in its history.

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23 Oct 2026 at 01:00

PCS Notice - Website Contract Award Notice
Summary of the contracting process

East Renfrewshire Council procured and implemented a cloud-based fleet management system, Jaama Key2, to replace its existing Tranman platform. The system supports the council’s fleet operations through vehicle records, maintenance planning, inspections, defect management, compliance tracking and reporting. This is fleet-management software and implementation work, classified under CPV 48000000 for software packages and information systems. The service is for the council’s fleet in East Renfrewshire, centred on Giffnock. The requirement combines the supply of a fleet system with implementation and operational capabilities covering vehicle lifecycle records, planned and reactive maintenance, inspection and defect processes, compliance oversight and management reporting.

The procurement is complete and the contract has been awarded to Insight Direct (UK) Ltd. The contract is active and was signed on 20 October 2026, at a value of £262,888.50. The procurement used a direct call-off from the Government Commercial Agency’s Back Office Software 2 framework, without a separately published competition. It was a single-lot requirement, and the recorded bid statistics show one bid, from an EU supplier. The published contract data gives no separate award date or contract-period dates, so the signed date is the dated outcome available. The stated basis for the purchase was replacing Tranman with Jaama Key2 to support fleet records, maintenance, inspections, defects, compliance and reporting; no separate scored evaluation criteria are recorded.

For suppliers seeking to serve East Renfrewshire Council’s fleet-management needs in future, this award shows demand for an integrated, cloud-based system that can replace an incumbent platform and be implemented for council operations. A credible competitor would need to demonstrate fleet software covering vehicle records, maintenance planning, inspections, defect management, compliance tracking and reporting, alongside the ability to migrate or replace an existing system and put the new platform into use. The route used was a call-off from the Back Office Software 2 framework, so relevant framework access and experience delivering through that route would strengthen a supplier’s position. The contract’s scale points to a substantial system implementation rather than a standalone software licence, favouring suppliers with the technical delivery capacity to configure and support a complete fleet-management solution.

How relevant is this notice?

Notice Information

Notice Title

Fleet Management System

Notice Description

The contract will deliver the procurement and implementation of a modern, cloud-based Fleet Management System (Jaama Key2) to replace the existing Tranman platform. The system will support core fleet operations including vehicle records, maintenance planning, inspections, defect management, compliance tracking and reporting.

Lot Information

Lot 1

The contract will deliver the procurement and implementation of a modern, cloud-based Fleet Management System (Jaama Key2) to replace the existing Tranman platform. The system will support core fleet operations including vehicle records, maintenance planning, inspections, defect management, compliance tracking and reporting.. Direct call off via Government Commercial Agency - Back Office Software 2 (RM6285

Procurement Information

Direct call off via - Government Commercial Agency - Back Office Software 2 (RM6285)

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000846209
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT567243
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£262,888 £100K-£500K

Notice Dates

Publication Date
23 Oct 20264 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
East Renfrewshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GIFFNOCK
Postcode
G46 6UG
Postcode Area
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM33 Inverclyde, East Renfrewshire, and Renfrewshire
Delivery Location
TLM83 Inverclyde, East Renfrewshire, and Renfrewshire
Local Authority
East Renfrewshire
Electoral Ward
Giffnock and Thornliebank
Westminster Constituency
East Renfrewshire

Supplier Information

Number of Suppliers
1
Supplier Name

Insight Direct (UK) Ltd

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT567243
    Fleet Management System - The contract will deliver the procurement and implementation of a modern, cloud-based Fleet Management System (Jaama Key2) to replace the existing Tranman platform. The system will support core fleet operations including vehicle records, maintenance planning, inspections, defect management, compliance tracking and reporting.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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