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Glen Oaks Housing Association - Common Close Cleaning Contract 2027-2030

Glen Oaks Housing Association

This public procurement record has 1 release in its history.

Tender

30 Oct 2026 at 00:00

OJEU - F2 - Contract Notice
Summary of the contracting process

Glen Oaks Housing Association is procuring common-close cleaning services for homes it owns or factors in Arden, Glasgow. The work covers shared stairs, floors and landings, including their finishes; walls and ceilings; undersides of stairs and landings; windows, frames and cills; front and rear communal doors; utility boxes; light fittings; and approach paths. Cleaning tasks are specified at weekly, monthly or annual intervals. The association may adjust the property list and work scope during delivery, and may add locations elsewhere in Arden as its requirements change or it acquires housing stock. This is a facilities-cleaning service for housing association communal areas, rather than a domestic cleaning contract for individual homes.

The buyer invited offers through a single-stage, open procedure in which bidders could submit a tender. The contract is divided into one lot. The stated tender deadline was 30 November 2026 at 12:00 UTC; the bid opening was scheduled for the same time. The initial contract term is three years from 1 April 2027, with two optional 12-month extensions at the association’s discretion, giving a maximum duration of five years. The estimated value is £585,000. Evaluation is weighted 60% for quality and 40% for price. Bids must meet a pass threshold on every technical and professional ability question; variants are not permitted.

This opportunity suits commercial cleaning contractors with direct experience of communal stairwell and close cleaning in housing or comparable buildings. Bidders must provide three examples of similar work and show access to the tools, plant and technical equipment needed for delivery. The association also asks for average annual workforce and management-staff figures for the previous three years, so suppliers should be able to evidence operational staffing capacity. The stated financial thresholds and required insurance cover are relevant entry tests. Contractors planning to use subcontractors need appropriate supply-chain tracking and management systems, including prompt payment processes and evidence of payment performance or a director-signed improvement plan. Staff names and qualifications must be provided; performance is monitored against key indicators, with remedial planning required if standards fall short.

How relevant is this notice?

Notice Information

Notice Title

Glen Oaks Housing Association - Common Close Cleaning Contract 2027-2030

Notice Description

The Contract applies to common close stairs, floors and landings including finishes, walls including finishes, ceilings and undersides of stairs/landings, windows, frames and cills, front & rear common close doors, utility boxes, light fittings and front approach pathways properties belonging to or factored by Glen Oaks Housing Association within Arden, Glasgow (Refer Tender Document 5). The Contract term will be for an initial three year period commencing on 1 April 2027 with 2no optional 12 month extensions up to a maximum contract duration of five years overall from 1 April 2027. The decision to award the Contract extensions will be at the discretion of Glen Oaks Association and will be on the basis of one year increments. Bidders should note that the list of properties and scope of works required to be carried out may increase or decrease during the contract period. Bidders are also advised that Glen Oaks Housing Association may extend the Contract to additional locations throughout Arden to take account of any changes to requirements or new stock acquired during the Contract. This service will commence on 1 April 2027 and the specification requirements will be provided on a weekly, monthly or annual basis (refer Tender Document 2 'Close Cleaning Specification).

Lot Information

Lot 1

Single stage tendering and all bidders may submit a tender. Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. SPD Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor

Renewal: May take up option of twelve month extensions up to a maximum of two further years (2030-2032) at an estimated value of 117000 GBP (excluding VAT) per annum. The annual anticipated cost per annum excluding VAT is 117000 GBP

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000847131
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT567768
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
OJEU - F2 - Contract Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

39800000 - Cleaning and polishing products

39830000 - Cleaning products

90600000 - Cleaning and sanitation services in urban or rural areas, and related services

90900000 - Cleaning and sanitation services

90910000 - Cleaning services

90911000 - Accommodation, building and window cleaning services

90911100 - Accommodation cleaning services

90911200 - Building-cleaning services

90911300 - Window-cleaning services

Notice Value(s)

Tender Value
£585,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
30 Oct 20264 days ago
Submission Deadline
30 Nov 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
2029 at the earliest if the optional 12 month extensions are not applied

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Glen Oaks Housing Association
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GLASGOW
Postcode
G46 8BW
Postcode Area
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM82 Glasgow City
Local Authority
Glasgow City
Electoral Ward
Newlands/Auldburn
Westminster Constituency
Glasgow South West

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT567768
    Glen Oaks Housing Association - Common Close Cleaning Contract 2027-2030 - The Contract applies to common close stairs, floors and landings including finishes, walls including finishes, ceilings and undersides of stairs/landings, windows, frames and cills, front & rear common close doors, utility boxes, light fittings and front approach pathways properties belonging to or factored by Glen Oaks Housing Association within Arden, Glasgow (Refer Tender Document 5). The Contract term will be for an initial three year period commencing on 1 April 2027 with 2no optional 12 month extensions up to a maximum contract duration of five years overall from 1 April 2027. The decision to award the Contract extensions will be at the discretion of Glen Oaks Association and will be on the basis of one year increments. Bidders should note that the list of properties and scope of works required to be carried out may increase or decrease during the contract period. Bidders are also advised that Glen Oaks Housing Association may extend the Contract to additional locations throughout Arden to take account of any changes to requirements or new stock acquired during the Contract. This service will commence on 1 April 2027 and the specification requirements will be provided on a weekly, monthly or annual basis (refer Tender Document 2 'Close Cleaning Specification).

Open Contracting Data Standard (OCDS)

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