Award

Xerox Managed Print renewal 26/27

NHS ENGLAND

This public procurement record has 2 releases in its history.

Award

08 May 2026 at 08:09

Award Notice
Award

07 May 2026 at 14:09

Award Notice
Summary of the contracting process

The procurement process titled "Xerox Managed Print renewal 26/27," managed by NHS England, focuses on the renewal of managed print services including Multifunctional Print Devices (MFDs), Print Management, and Digital Workflow Software across NHS England. This procurement belongs to the services category under the CPV classification, covering office and computing machinery. The contract, valued at £127,486.93, runs from 1st February 2026 to 31st January 2027, and is located in England. The procurement stage is complete, having utilised a selective method through a call-off from a framework agreement, with the award status made active as of 9th March 2026.

This tender opens opportunities for large enterprises capable of delivering comprehensive managed print services, as it is not considered suitable for SMEs or VCSEs. Businesses with expertise in office and computing machinery and related software services are well-positioned to engage in future opportunities arising from such frameworks. Since NHS England tends to leverage significant contracts to enhance its operational efficiency, experienced suppliers in the specified regions could benefit from establishing long-term relationships within this sector.

Find more tenders on our Open Data Platform.
How relevant is this notice?

Notice Information

Notice Title

Xerox Managed Print renewal 26/27

Notice Description

Multifunctional Print Devices (MFDs), Print Management and/or Digital Workflow Software and Associated Services, Renewal of Managed Print Estate across NHS England

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-0083a521-7fd0-4f49-97fb-d6a687d2b3e3
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/413978e6-2ab5-4e31-8084-03ef07069867
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

CPV Codes

30000000 - Office and computing machinery, equipment and supplies except furniture and software packages

Notice Value(s)

Tender Value
£127,486 £100K-£500K
Lots Value
Not specified
Awards Value
£127,486 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
8 May 20266 days ago
Submission Deadline
25 Jan 2026Expired
Future Notice Date
Not specified
Award Date
9 Mar 20262 months ago
Contract Period
1 Feb 2026 - 31 Jan 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NHS ENGLAND
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEEDS
Postcode
SE1 8UG
Post Town
South East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI45 Lambeth
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Lambeth
Electoral Ward
Waterloo & South Bank
Westminster Constituency
Vauxhall and Camberwell Green

Supplier Information

Number of Suppliers
1
Supplier Name

XEROX (UK

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-0083a521-7fd0-4f49-97fb-d6a687d2b3e3-2026-05-08T09:09:40+01:00",
    "date": "2026-05-08T09:09:40+01:00",
    "ocid": "ocds-b5fd17-0083a521-7fd0-4f49-97fb-d6a687d2b3e3",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "CF-3529400D0O000000rwimUAA",
        "title": "Xerox Managed Print renewal 26/27",
        "description": "Multifunctional Print Devices (MFDs), Print Management and/or Digital Workflow Software and Associated Services, Renewal of Managed Print Estate across NHS England",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "30000000",
            "description": "Office and computing machinery, equipment and supplies except furniture and software packages"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "SE1 8UG"
                    },
                    {
                        "region": "England",
                        "countryName": "United Kingdom"
                    },
                    {
                        "postalCode": "SE1 8UG"
                    },
                    {
                        "region": "England",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "value": {
            "amount": 127486.93,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Call-off from a framework agreement",
        "tenderPeriod": {
            "endDate": "2026-01-25T12:00:00Z"
        },
        "contractPeriod": {
            "startDate": "2026-02-01T00:00:00Z",
            "endDate": "2027-01-31T23:59:59Z"
        },
        "suitability": {
            "sme": false,
            "vcse": false
        },
        "mainProcurementCategory": "services"
    },
    "parties": [
        {
            "id": "GB-CFS-334436",
            "name": "NHS England",
            "identifier": {
                "legalName": "NHS England"
            },
            "address": {
                "streetAddress": "Wellington House, 133-135 Waterloo Rd",
                "locality": "Leeds",
                "postalCode": "SE1 8UG",
                "countryName": "GB"
            },
            "contactPoint": {
                "name": "NHSE Commercial",
                "email": "england.commercialqueries@nhs.net"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-CFS-268316",
            "name": "XEROX (UK) LIMITED",
            "identifier": {
                "legalName": "XEROX (UK) LIMITED"
            },
            "address": {
                "streetAddress": "Building 4 Uxbridge Business Park, Sanderson Road UB8 1DH"
            },
            "details": {
                "scale": "large"
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-334436",
        "name": "NHS England"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-0083a521-7fd0-4f49-97fb-d6a687d2b3e3-1",
            "status": "active",
            "date": "2026-03-09T00:00:00Z",
            "datePublished": "2026-05-07T15:09:47+01:00",
            "value": {
                "amount": 127486.93,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-CFS-268316",
                    "name": "XEROX (UK) LIMITED"
                }
            ],
            "contractPeriod": {
                "startDate": "2026-02-01T00:00:00Z",
                "endDate": "2027-01-31T23:59:59Z"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/56a53020-cddc-4230-80a6-ca7661e15c73",
                    "datePublished": "2026-05-07T15:09:47+01:00",
                    "format": "text/html",
                    "language": "en"
                }
            ]
        },
        {
            "id": "ocds-b5fd17-0083a521-7fd0-4f49-97fb-d6a687d2b3e3-2",
            "status": "active",
            "date": "2026-03-09T00:00:00Z",
            "datePublished": "2026-05-08T09:09:40+01:00",
            "value": {
                "amount": 127486.93,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-CFS-268316",
                    "name": "XEROX (UK) LIMITED"
                }
            ],
            "contractPeriod": {
                "startDate": "2026-02-01T00:00:00Z",
                "endDate": "2027-01-31T23:59:59Z"
            },
            "documents": [
                {
                    "id": "2",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/413978e6-2ab5-4e31-8084-03ef07069867",
                    "datePublished": "2026-05-08T09:09:40+01:00",
                    "format": "text/html",
                    "language": "en"
                }
            ]
        }
    ]
}