Award

RFQ for the provision of Repair and Maintenance of RMU Equipment

HALTON BOROUGH COUNCIL

This public procurement record has 2 releases in its history.

Award

13 Oct 2020 at 15:48

Award Notice
Tender

18 Sep 2020 at 11:46

Tender Notice
Summary of the contracting process

Halton Borough Council is seeking qualified suppliers for the RFQ concerning the provision of repair and maintenance for their Record Management Unit (RMU) equipment, including four Fujitsu Fi-5950 Production Scanners and potentially two Zebra ZXP Series 3 Printers. Located in Runcorn and Widnes, England, the procurement process is currently complete, with the contract period set to start on 1st November 2020 and run until 31st October 2022. The tender was published on 18th September 2020 and had an estimated value of £3,000, initiated through an open procurement method which encouraged participation from a wide array of suppliers.

This tender presents a substantial opportunity for maintenance and equipment service providers, particularly small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprise (VCSE) organisations. Businesses skilled in onsite and offsite equipment support, next-day engineer visits, and fault reporting within the defined working hours are especially well-suited to submit a bid. Engaging in this contract can bolster business capabilities and provide a foothold in the public procurement market, which can lead to future opportunities within the sector.

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Notice Information

Notice Title

RFQ for the provision of Repair and Maintenance of RMU Equipment

Notice Description

Halton Borough Councils are seeking quotes from appropriately qualified and experienced suppliers to provide a maintenance service, initially for equipment within the Record Management Unit (RMU) but with the option to extend to other areas with the same/similar equipment. The Council's current requirement for maintenance is for 4 x Fujitsu Fi-5950 Production Scanners, which are heavily used daily and all need to be operational:- Scanner Part No Serial Manufacture Date 1 PA03450-B501 000380 2012-08 2 PA03450-B501 000381 2012-08 3 PA03450-B501 100158 2013-10 4 PA03450-B561 AA2CC00096 2016-10 The above devices are located within the RMU, Picow Farm Depot, Picow Farm Road, Runcorn, WA7 4UB The proposed maintenance Must include but not be limited to:- - Onsite/Offsite Support - Next Day Engineer Visit for Faults - Support Availability for fault reporting and engineer callout within office hours (Monday-Friday 9am - 5.30pm) - Fault Categorisation, including call logging and tracking - Agreed Service Levels - Parts and labour warranty The Council currently utilises 2 x Zebra ZXP Series 3 Printers used by Central Admin for Identification Card Printing, the Council are also requesting maintenance costs for these devices, although there is no guarantee they will be included in the contract. Printer Serial Numbers 1 Z3J163200683 2 Z3J151400056 The above devices are located within the Municipal Building, Kingsway, Widnes, WA8 7QF

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-00a42401-db02-456c-94e9-c6feeead2645
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/6a6913b4-9b03-48e6-abe7-464bf7ba7b98
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

50 - Repair and maintenance services

CPV Codes

30000000 - Office and computing machinery, equipment and supplies except furniture and software packages

50312000 - Maintenance and repair of computer equipment

50320000 - Repair and maintenance services of personal computers

Notice Value(s)

Tender Value
£3,000 Under £100K
Lots Value
Not specified
Awards Value
£15,429 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
13 Oct 20205 years ago
Submission Deadline
5 Oct 2020Expired
Future Notice Date
Not specified
Award Date
5 Oct 20205 years ago
Contract Period
1 Nov 2020 - 31 Oct 2022 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HALTON BOROUGH COUNCIL
Contact Name
Pauline Lowe
Contact Email
pauline.lowe@halton.gov.uk
Contact Phone
+44 1511111111

Buyer Location

Locality
WIDNES
Postcode
WA8 7EA
Post Town
Warrington
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD7 Merseyside
Small Region (ITL 3)
TLD71 East Merseyside
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Halton
Electoral Ward
Central & West Bank
Westminster Constituency
Widnes and Halewood

Supplier Information

Number of Suppliers
1
Supplier Name

SPIGRAPH

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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