Award

DWP Records Management Services

DEPARTMENT FOR WORK AND PENSIONS

This public procurement record has 4 releases in its history.

AwardUpdate

09 Jun 2021 at 09:47

Award Notice
Award

04 Jun 2021 at 09:21

Award Notice
TenderAmendment

19 Jan 2021 at 15:54

Tender Notice
Tender

19 Jan 2021 at 15:46

Tender Notice
Summary of the contracting process

The Department for Work and Pensions is seeking a single supplier for the "DWP Records Management Services" contract, which is classified under the records management industry category. The procurement process is currently at the Award stage, having been published on 19th January 2021, with a tender period that ended on 5th February 2021. The contract is valued at £9,400,000 and is set to run from 1st June 2021 to 10th January 2023. The service will be delivered in the North West region of the United Kingdom, specifically at the Heywood Store, and involves comprehensive management of records and a file audit requirement during the contract period.

This tender presents substantial opportunities for businesses that specialise in records management and IT system support. Companies capable of providing an on-site service and managing extensive records are particularly well-suited to compete, especially those with the capacity to handle file audits and system maintenance. As the contract is being awarded under an open procedure, businesses from diverse backgrounds can expand their service offerings and potentially engage with the public sector through this significant contract.

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Notice Information

Notice Title

DWP Records Management Services

Notice Description

This contract appoints a single supplier responsible for the provision of an on-site records management service. The primary business as usual operational elements of the service are Intake and return of records storage of records retrieval destruction of records secure removal of confidential waste management and maintenance of records management IT system user support provision of records management consumables As well as the BAU requirements listed the service also includes the requirement for a full file audit of all records in storage. This includes the validation, reconciliation and consolidation of all items. The supplier is responsible for the provision of a records management service including the requirement to undertake a file audit and consolidation exercise over the contract period to validate the DWP record holdings and manage the space effectively within the Heywood Store. This is to ensure that at the end of the contract term, the boxes DWP plans to transfer to an off site facility are at the optimum capacity and contents are validated as accurate. DWP currently utilise the ONeills system and it's records management IT system and the supplier is required to fully manage and maintain the system on behalf of DWP. The supplier is required to provide a help desk service to answer DWP user enquiries in relation to the records management IT system and other general service enquiries related to the provision of the services.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-00dc703f-6966-468e-8efe-0c63fc1f9843
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/9ac7a9af-b309-4dfb-a14e-a733eb3d09cc
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79996100 - Records management

Notice Value(s)

Tender Value
£9,400,000 £1M-£10M
Lots Value
Not specified
Awards Value
£9,400,000 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
9 Jun 20214 years ago
Submission Deadline
5 Feb 2021Expired
Future Notice Date
Not specified
Award Date
19 Jan 20215 years ago
Contract Period
31 May 2021 - 10 Jan 2023 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DEPARTMENT FOR WORK AND PENSIONS
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BLACKPOOL
Postcode
FY4 5ES
Post Town
Blackpool
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD4 Lancashire
Small Region (ITL 3)
TLD42 Blackpool
Delivery Location
TLD North West (England)
Local Authority
Blackpool
Electoral Ward
Stanley
Westminster Constituency
Blackpool South

Supplier Information

Number of Suppliers
1
Supplier Name

RESTORE PLC DOCUMENT MANAGEMENT SERVICES DIVISION

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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