Award

Gas suppression system for Server room

ISLE OF WIGHT COUNCIL

This public procurement record has 3 releases in its history.

Award

19 Dec 2024 at 10:15

Award Notice
Tender

21 Aug 2024 at 08:16

Tender Notice
Tender

20 Aug 2024 at 16:05

Tender Notice
Summary of the contracting process

The Isle of Wight Council has recently awarded a contract for the provision of design, installation, and maintenance of a gas suppression system for their server room. The contract, valued at £50,000, was awarded to Secure I.T. Environments Ltd and covers a five-year period from 17th December 2024 to 30th November 2029. The procurement followed an open procedure and was classified under the CPV code 30230000 for computer-related equipment. The project, located in the United Kingdom, requires the replacement of the existing system, including decommissioning and removal, and mandates strict certification standards for the suppliers.

This tender presents substantial opportunities for businesses specialising in fire safety and suppression systems, particularly those certified with BAFE SP203 and F-Gas, or equivalent. SMEs have been considered suitable for this project, encouraging smaller businesses to participate in public sector contracts. It offers an avenue for growth in the field of advanced fire suppression technology, with an emphasis on safety and efficiency. Businesses with capabilities in providing reliable remote monitoring and rapid emergency response services will find this tender particularly fitting for showcasing their expertise and expanding their service portfolio.

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Notice Information

Notice Title

Gas suppression system for Server room

Notice Description

The Isle of Wight Council ("the Authority") invites Quotes from suitably qualified suppliers ("Potential Suppliers") for the provision of design, installation and maintenance of a Gas suppression system to the server room. Potential suppliers must hold the following accreditations (or equivalent); * BAFE SP203 Part 1 - Fire Alarm System Design, Installation, Maintenance * BAFE SP203 Part 3 - Gas Suppression System Design, Installation, maintenance * Members of the FIA (Fire industry Association) * F-Gas certification * LPS 1204 certified to Design, Install and Maintain the gas suppression systems. Solutions utilising both clean chemical and inert gas should be put forward for consideration along with control measures to mitigate risks to occupants in each case. All solutions must be able to automatically detect and extinguish fires within the server room, minimise damage to neighbouring equipment as far as possible as well as minimising risks to occupiers. Wet sprinkler type systems will not be considered. All systems will include a minimum of control panel, smoke detection and audible alarms. However, designs must address early detection, evidence system efficiency, remote monitoring and post activation considerations. The initial term for the service contract let in conjunction with this design and installation contract will be 5 years. During this term, all servicing requirements will need to be met by the supplier along with all remote monitoring and callouts. A minimum response time of 24hours is required for callouts and all service visits must be booked in advance with the Authority. Key phone numbers for Authority contacts will be provided at contract award, key contact phone numbers for the successful provider will also be required at this time. Potential providers must have an out of hours call handling facility for emergencies. The existing gas suppression system will require decommissioning and complete removal from the server room. On completion of the new installation, an airtightness test of the space should be undertaken and documented before the system is set to run. Interested suppliers can login if already registered at Log In (due-north.com) (there is a 'Register free' link to click if they are new to proactis) They will need to look for project ID DN739383 Gas Suppression system for server room.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-01274abe-e466-4b8c-859f-12e76bd10f0c
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/0644b101-9649-4591-b4e6-89a72051fadf
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

CPV Codes

30230000 - Computer-related equipment

30236000 - Miscellaneous computer equipment

Notice Value(s)

Tender Value
£30,000 Under £100K
Lots Value
Not specified
Awards Value
£50,000 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
19 Dec 20241 years ago
Submission Deadline
12 Sep 2024Expired
Future Notice Date
Not specified
Award Date
12 Dec 20241 years ago
Contract Period
17 Dec 2024 - 30 Nov 2029 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ISLE OF WIGHT COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWPORT
Postcode
PO30 1UD
Post Town
Portsmouth
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ34 Isle of Wight
Delivery Location
Not specified
Local Authority
Isle of Wight
Electoral Ward
Newport Central
Westminster Constituency
Isle of Wight West

Supplier Information

Number of Suppliers
1
Supplier Name

SECURE I.T. ENVIRONMENTS

Further Information

Notice Documents

Notice URLs

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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