Award

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

Democratic Management System - Ashfield District Council

Nottinghamshire County Council

This public procurement record has 1 release in its history.

Award

06 Aug 2026 at 11:04

Award Notice
Summary of the contracting process

Nottinghamshire County Council procured a software-as-a-service democratic management system for Ashfield District Council. The requirement is a services contract covering software and information systems, intended to support the administration and management of democratic processes. Delivery is in England, United Kingdom. The named buying organisation is Nottinghamshire County Council, while Ashfield District Council is identified in the requirement title and description as the council for which the system is being provided. The opportunity is relevant to suppliers of cloud-based public-sector software, particularly platforms designed for council meetings, democratic governance, agenda management, records, reporting and related administrative workflows. It is a focused technology service rather than a general IT supply or construction requirement.

The procurement is complete and has been awarded. Nottinghamshire County Council used a direct award under CCS Framework RM6259, Lot 4. The award was made to Civica UK Ltd on 23 July 2026 for £95,000. The contract period runs from 1 August 2026 to 31 July 2028. The tender submission deadline was 8 July 2026 at 23:59. The procurement was classified as a services requirement for software packages and information systems. Civica UK Ltd is the sole awarded supplier, and the award is active. The published requirement describes the contract as a provision of a SaaS democratic management system for Ashfield District Council. The procurement was suitable for small and medium-sized enterprises.

For suppliers that did not win, this award provides a clear example of Nottinghamshire County Council’s demand for a cloud-based democratic management platform delivered for a local authority. Credible competitors would need a mature SaaS product that supports council democratic administration, with the security, reliability, usability and service management expected in public-sector environments. Relevant capability includes configuring workflows for meetings and agendas, managing democratic records, supporting users and maintaining the system throughout the service period. Suppliers should also understand direct awards through established public-sector frameworks, including how their offering is positioned within an appropriate framework lot. The requirement is suitable for SMEs, so smaller specialist software providers with proven delivery capacity may be relevant.

How relevant is this notice?

Notice Information

Notice Title

Democratic Management System - Ashfield District Council

Notice Description

Provision of a SAAS democratic management system for Ashfield district Council. Awarded through CCS Framework RM6259 Lot 4

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-01bdf472-e040-4caf-bb83-d4aff558d50e
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/90ee038d-9cde-4581-b094-a87258c9be62
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£95,000 Under £100K
Lots Value
Not specified
Awards Value
£95,000 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
6 Aug 20262 weeks ago
Submission Deadline
8 Jul 2026Expired
Future Notice Date
Not specified
Award Date
23 Jul 20261 months ago
Contract Period
1 Aug 2026 - 31 Jul 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Nottinghamshire County Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NOTTINGHAM
Postcode
NG2 7QP
Postcode Area
Nottingham
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF16 South Nottinghamshire
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Rushcliffe
Electoral Ward
Trent Bridge
Westminster Constituency
Rushcliffe

Supplier Information

Number of Suppliers
1
Supplier Name

Civica UK Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

Loading OCDS record...