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Specialist Print Room Equipment, Maintenance & Technical Support - AWARD

West Berkshire Council

This public procurement record has 2 releases in its history.

AwardUpdate

07 Oct 2025 at 13:15

Award Notice
Award

07 Oct 2025 at 13:02

Award Notice
Summary of the contracting process

West Berkshire Council, located at Market Street, Newbury, UK, has completed the procurement process titled "Specialist Print Room Equipment, Maintenance & Technical Support" under the Crown Commercial Service Framework RM6174. The industry categories relevant to this tender are Printing Machinery and Printer Servers. This contract, with a procurement stage of Award, was awarded on 31st July 2025 and involves a contract period from 1st October 2025 to 30th September 2032. The awarded contract value is £263,013, and the procurement method followed was a selective, restricted procedure. The contract covers various locations, including the UK and extends to the British Oversea Territories, Channel Islands, Europe, Isle of Man, and globally.

This procurement presents business growth opportunities for companies specialising in digital workflow software, print management, and maintenance of multifunctional print devices. Although this particular tender is completed with Ricoh UK Ltd as the awarded supplier, businesses in these sectors may find future opportunities in similar procurements by West Berkshire Council. Companies that provide innovative solutions and robust technical support would be well-suited for future collaborations, as well as those capable of meeting the demands of large-scale deployments across diverse regions. Engaging in such contracts can significantly enhance their market presence and contribute to sustainable business expansion.

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Notice Information

Notice Title

Specialist Print Room Equipment, Maintenance & Technical Support - AWARD

Notice Description

The Council is tendering a contract for Specialist Print Room Equipment, Maintenance & Technical Support under the Crown Commercial Service Framework RM6174 (Lot 2: Multifunctional Print Devices (MFDs) Print Management, Digital Workflow Software). The full scope as outlined in the specification at Schedule 2.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-0265048c-1d6d-40ba-bd5f-1358321854b5
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/45364dcb-d4e3-4156-b9ee-c5adb3615108
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery

48 - Software package and information systems

CPV Codes

42991200 - Printing machinery

48824000 - Printer servers

Notice Value(s)

Tender Value
£200,000 £100K-£500K
Lots Value
Not specified
Awards Value
£263,013 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
7 Oct 202510 months ago
Submission Deadline
9 Jun 2025Expired
Future Notice Date
Not specified
Award Date
31 Jul 20251 years ago
Contract Period
1 Oct 2025 - 30 Sep 2032 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
West Berkshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWBURY
Postcode
RG14 5LD
Postcode Area
Reading
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ16 Berkshire West
Delivery Location
Not specified
Local Authority
West Berkshire
Electoral Ward
Newbury Central
Westminster Constituency
Newbury

Supplier Information

Number of Suppliers
1
Supplier Name

Ricoh UK Ltd.

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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