Award

QU316 - Survey of Sutton Coldfield Library's Archives and Local Studies Collections - AWARD

BIRMINGHAM CITY COUNCIL

This public procurement record has 2 releases in its history.

AwardUpdate

07 Oct 2020 at 06:34

Award Notice
Award

07 Oct 2020 at 06:34

Award Notice
Summary of the contracting process

Birmingham City Council is seeking a supplier for the contract titled "QU316 - Survey of Sutton Coldfield Library's Archives and Local Studies Collections." This tender is part of the services industry, with a focus on archive services. The contract period is set to commence on 19th October 2020 and concludes on 19th April 2021. The procurement method is an open procedure, with quotation submissions due by noon on 31st January 2020. The work involves providing preliminary assessments of archival collections and future recommendations for their management and preservation, particularly for materials stored at the library in Sutton Coldfield, West Midlands.

This contract presents a valuable opportunity for businesses specialising in archival services, libraries, and conservation services. Small and medium enterprises (SMEs) are particularly encouraged to compete, as the project entails services that require specialized knowledge in archival management and conservation practices. Companies that can demonstrate expertise in handling archival materials and compliance with EN 16893:2018 storage standards will find this tender aligns with their capabilities, offering potential for significant business growth and collaboration with local government entities.

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Notice Information

Notice Title

QU316 - Survey of Sutton Coldfield Library's Archives and Local Studies Collections - AWARD

Notice Description

Sutton Coldfield archive comprises around 500 linear metres of shelving and c.400 records management boxes of archival and local history material that includes: o the records of Sutton Borough Council from the mid-19th century to c.1974 o an extensive collection of local authority building plans o historic newspapers o photographic collections o material relating to the 9th Scout Jamboree held in Sutton Coldfield in 1957 o Civil Defence records o local history published works The archive is currently stored in three separate store rooms at the library site at Lower Parade, Sutton Coldfield. To facilitate this, the Council requires a supplier for the provision of work to comprise: 1) Preliminary work to provide intellectual control of the collections and an appraisal of the conservation and preservation needs of the collection. This will inform: 2) Production of a report to present recommendations for the future of the collections, to include costed option, with time scales, for future cataloguing/intellectual control work, conservation and preservation work. The report will need to give consideration to the provision of EN 16893:2018 compliant storage and access to the material by stakeholders. The anticipated length of the project will be 6 months. The Council will be using its free to use e-tendering system (in-tend) for the administration of this procurement process and potential suppliers must register with the system to be able to express an interest. If you wish to express an interest in this opportunity please click on the following link to access https://in-tendhost.co.uk/birminghamcc/ and submit your details to register. You will then be sent details on how to log on which will enable you to download all relevant quotation documentation. If you are unable to register with In-tend or have any questions or problems on how to use this web site please either email us at: cps@birmingham.gov.uk or call CPS Helpdesk on 0121 464 8000. Your completed quote submission should be returned by noon on 31st January 2020 via the 'in-tend' system https://in-tendhost.co.uk/birminghamcc

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-02ba4e97-7c40-4342-8061-64a201351112
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/65b53fa1-24d1-4523-a09b-f8f714e4239b
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

79 - Business services: law, marketing, consulting, recruitment, printing and security

92 - Recreational, cultural and sporting services

CPV Codes

39131100 - Archive shelving

79995100 - Archiving services

92500000 - Library, archives, museums and other cultural services

92510000 - Library and archive services

92512000 - Archive services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£40,541 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
7 Oct 20205 years ago
Submission Deadline
31 Jan 2020Expired
Future Notice Date
Not specified
Award Date
23 Sep 20205 years ago
Contract Period
18 Oct 2020 - 19 Apr 2021 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BIRMINGHAM CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WEST MIDLANDS
Postcode
B4 7WB
Post Town
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
TLG West Midlands (England)
Local Authority
Birmingham
Electoral Ward
Newtown
Westminster Constituency
Birmingham Ladywood

Supplier Information

Number of Suppliers
1
Supplier Name

THE ARCHIVE-SKILLS CONSULTANCY

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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