Award

The Provision of Gas Servicing and Repairs

SWINDON BOROUGH COUNCIL

This public procurement record has 2 releases in its history.

Award

20 Dec 2024 at 14:14

Award Notice
Tender

27 Jun 2024 at 15:25

Tender Notice
Summary of the contracting process

Swindon Borough Council has awarded contracts for the provision of gas servicing and repairs to Liberty Group and SN Heating & Plumbing Ltd. This tender, aimed at supporting the in-house gas engineering team, involves completing gas servicing, repairs, void improvements, and emergency works for approximately 9,000 gas boiler-equipped homes within the borough. The contract is divided into four lots covering gas safety inspections (both north and south), reactive repairs, and out-of-hours services. Published on 27th June 2024, the tender has gone through an open procurement process and was concluded successfully by 11th October 2024. The estimated contract value for the entire term (up to three years) ranges between £2,187,000 and £2,217,000, with the initial 12-month term starting from 1st January 2025.

The awarded contract offers significant growth potential for businesses specialising in gas safety and repair services. The successful contractors, Liberty Group and SN Heating & Plumbing Ltd, will bring diverse expertise to the task, ensuring comprehensive servicing and maintenance of the council’s housing stock. This tender provides an excellent opportunity for small and medium-sized enterprises (SMEs) that are Gas Safe registered, to showcase their abilities and gain substantial, recurrent work within a well-defined and potentially extendable contract period. Business growth is highly facilitated by the structured and segmented approach of the tender, which aligns with different areas of specialisation and service demands in the gas servicing industry.

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Notice Information

Notice Title

The Provision of Gas Servicing and Repairs

Notice Description

Swindon Borough Council (SBC) are looking for a Gas Safe Registered contractor(s) to support our in-house Gas engineers, completing, Gas Servicing, Gas repairs and void repairs / improvements and Gas call out / emergency works. Swindon Borough Council has 10,500 homes with just under 9000 of these having a gas boiler to provide heating and hot water. The Procurement will be split into four lots supporting our existing in-house gas team in all areas - gas Safety inspections north, gas safety inspections south, gas reactive repairs, reactive gas repairs out of hours. The initial contract term will be for 12 months with an option to extend for a further 24 months (2 periods of 12 months) for a potential total contract term of 3 years as stated in the ITT documents. Estimated contract spend is between PS729,000 - PS739,000 across the initial 12 month term. Broken down into lot 1 gas safety inspections north - estimated PS197,000 - PS199,500 per annum, lot 2 - gas safety inspections south - estimated PS197,000 - PS199,500 per annum, lot 3 - Gas reactive repairs - PS169,000 - PS171,500 per annum, lot 4 reactive gas repairs out of hours - PS166,000 - PS168,500 per annum With an estimated contract spend across the potential total 3 year contract term of between PS2,187,000 and PS2,217,000. Broken down into lot 1 gas safety inspections north - estimated PS591,000 - PS598,500, lot 2 - gas safety inspections south - estimated PS591,000 - PS598,500, lot 3 - Gas reactive repairs - PS507,000 - PS514,500, lot 4- reactive gas repairs out of hours - PS498,000 - PS505,500 Full details relating to the services are provided in the tender documents. To participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com Tender clarifications to be submitted in writing via Messaging in ProContract tender portal by 17th July 2024 15:00 hrs UK Local time. The Council's responses to these clarification questions will be issued periodically on the ProContract tender portal. Tender Responses are required to be submitted no later than 29th July 2024, 15:00 hrs UK Local time via ProContract tender portal - https://www.supplyingthesouthwest.org.uk/ Please note that this project has been advertised on Find a Tender Service (FTS) Contract Notice/Contracts Finder/ other web portals, however, Supplying the South West Portal, https://www.supplyingthesouthwest.org.uk/ is the only portal that includes all the relevant documents required to respond to this opportunity, bearing Project Id: DN730257 No Tender submissions will be considered without completing the tender documents in full including attachments and returning them in alignment with the instructions within the tender documents.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-02f4bf2b-8ea6-48ff-8d11-55217f0ae98a
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/054bca51-f2dc-434f-83b7-877e8bfb82ca
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

50 - Repair and maintenance services

71 - Architectural, construction, engineering and inspection services

CPV Codes

45315000 - Electrical installation work of heating and other electrical building-equipment

45331000 - Heating, ventilation and air-conditioning installation work

45331100 - Central-heating installation work

50411200 - Repair and maintenance services of gas meters

50511200 - Repair and maintenance services of gas pumps

50531200 - Gas appliance maintenance services

50720000 - Repair and maintenance services of central heating

71314310 - Heating engineering services for buildings

Notice Value(s)

Tender Value
£2,217,000 £1M-£10M
Lots Value
Not specified
Awards Value
£1,155,329 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
20 Dec 20241 years ago
Submission Deadline
29 Jul 2024Expired
Future Notice Date
Not specified
Award Date
10 Oct 20241 years ago
Contract Period
1 Jan 2025 - 31 Dec 2027 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SWINDON BOROUGH COUNCIL
Contact Name
Jodie Wakefield
Contact Email
jwakefield@swindon.gov.uk
Contact Phone
+44 7392102892

Buyer Location

Locality
SWINDON
Postcode
SN1 2JH
Post Town
Swindon
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
TLK South West (England)
Local Authority
Swindon
Electoral Ward
Eastcott
Westminster Constituency
Swindon South

Supplier Information

Number of Suppliers
2
Supplier Names

LIBERTY GROUP

SN HEATING & PLUMBING

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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