Tender

Fleet and Asset Management System

HAMPSHIRE COUNTY COUNCIL

This public procurement record has 1 release in its history.

Tender

03 Feb 2025 at 11:33

Tender Notice
Summary of the contracting process

Hampshire County Council is seeking to procure a Fleet and Asset Management System for the Hampshire and Isle of Wight Fire and Rescue Service. The tender is currently in the active stage with an open procedure (above threshold). The procurement process entails the submission of tender return documents and supporting information by 14:00 hrs on Wednesday, 05 March 2025. The contract is set to commence on 01 May 2025 and will run for a duration of 4 years and 8 months, with an option to extend for an additional 4 years. The tender is classified under "Software package and information systems" and is located in the South East region of the United Kingdom. The total contract value is estimated at GBP 845,000.

This tender presents a significant opportunity for businesses specialising in software development, particularly those with experience in fleet and asset management systems. Small and medium-sized enterprises (SMEs) are encouraged to apply, as the procurement process is well-suited for their participation. Engaging in this tender could lead to substantial business growth by securing a long-term contract with a reputable public sector organisation. The open procurement method ensures a transparent and competitive selection process, allowing businesses to showcase their expertise and capabilities.

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Notice Information

Notice Title

Fleet and Asset Management System

Notice Description

Hampshire and Isle of Wight Fire and Rescue Service invites applications from suitably experienced organisations who wish to be considered for selection to tender for the Fleet and Asset Management System. The Contract will commence on 01 May 2025 and will be for a period of 4 years and 8 months (with the option to extend for a further 4 years). Interested parties should register their interest in the project via the In-Tend website https://in-tendhost.co.uk/hampshire, and complete and submit the tender return document together with any supporting information requested by 14:00 hrs on Wednesday 05 March 2025. How to obtain the Tender Documents The Tender documents can be accessed when logged into In-Tend by selecting 'Tenders' then 'Current' and 'View Details' on the relevant tender advert and clicking the 'Express Interest' tab. Once in the tender there are five tabs - 'Tender', 'ITT - documents', 'Correspondence', 'Clarifications' and 'History'. Select the 2nd tab (ITT - documents) where you will find useful information under 'Tender Details' continue to scroll down to the heading 'Tender Documents Received' where you will be able to view / download the documents. Please download all the documents and read very carefully. Opting In and Opting Out Please note you are required to 'Opt In' before you can access the 'My tender Return' to start populating your response. PLEASE NOTE you are required to 'Opt In' to view & complete the Questionnaire for this project. The 'Opt Out' functionality will also be available throughout the duration of the tender process. Opting out will give you the option of declaring you no longer want to receive any further communication in relation to this tender along with the opportunity of providing comments and feedback for this decision. You can choose to 'Opt In' at any time during the tender process if you initially decided to 'Opt Out'. Further Guidance In addition, guidance on how to participate in a tender - download and upload documents / returns and if required, register your company (free of charge), can be found on the In-tend site under the 'Help' or 'Information for Suppliers' buttons. Receiving Notification Emails To ensure you receive email alerts and notifications from our system, please add the email domain '@in-tendorganiser.co.uk' to your Safe Senders list. Additional information: Is a Recurrent Procurement Type? : No

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-03073f4a-ed49-427d-8a1b-7525a1681aba
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/5413f5ac-d545-4222-b4d9-82e866b5a17c
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£845,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
3 Feb 20251 years ago
Submission Deadline
5 Mar 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 May 2025 - 31 Jan 2030 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HAMPSHIRE COUNTY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
UK
Postcode
SO50 9SJ
Post Town
Southampton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ35 South Hampshire
Delivery Location
TLJ South East (England)
Local Authority
Eastleigh
Electoral Ward
Eastleigh Central
Westminster Constituency
Eastleigh

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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