Planning

Fleet Management System

NEWCASTLE CITY COUNCIL

This public procurement record has 1 release in its history.

Planning

17 Jun 2025 at 07:39

Market Engagement Notice
Summary of the contracting process

Newcastle City Council is currently in the planning stage of procuring a Fleet Management System, focusing on software packages and vehicle-fleet-support services. The project, identified by reference 008533, seeks to enhance their fleet management capacity and involves early supplier engagement to gain insights into available innovations and capabilities. The procurement is taking place in Newcastle-upon-Tyne, England, with key dates including the engagement end date on 1st July 2025. Interested suppliers are expected to demonstrate small and medium enterprise (SME) and voluntary, community, and social enterprise (VCSE) suitability.

This tender presents significant opportunities for businesses specialising in fleet management software and support services. Companies with innovative approaches to software solutions, particularly those that cater to SMEs and VCSEs, are well-suited to participate in this procurement process. By engaging in this process, businesses can collaborate with Newcastle City Council to shape the scope of the final contract and establish a long-term relationship with a prominent local authority. This opportunity can facilitate business growth through potential scaling of fleet management capabilities and enhanced market visibility.

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Notice Information

Notice Title

Fleet Management System

Notice Description

Newcastle City Council wishes to engage with suppliers and consider a full range of options for a future Fleet Management System. This engagement is part of our procurement planning process and aims to understand supplier capabilities, expectations, and innovative approaches. This market intelligence will help inform the scope of a potential contract. All updates will be posted via Open: https://www.open-uk.org/ Project Reference: 008533 - Fleet Management System

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-03e87623-4907-45c7-a2a0-c69390e59630
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/e99e90f0-6ae9-45a2-af11-a4f18ec4c0be
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

50 - Repair and maintenance services

CPV Codes

48000000 - Software package and information systems

50111110 - Vehicle-fleet-support services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
17 Jun 20258 months ago
Submission Deadline
Not specified
Future Notice Date
1 Jul 2025Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NEWCASTLE CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWCASTLE-UPON-TYNE
Postcode
NE1 8QH
Post Town
Newcastle upon Tyne
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC43 Tyneside
Delivery Location
Not specified
Local Authority
Newcastle upon Tyne
Electoral Ward
Monument
Westminster Constituency
Newcastle upon Tyne Central and West

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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