Tender

ITT for Graduation Robe Hire and Graduation Photography & Filming

UNIVERSITY COLLEGE LONDON

This public procurement record has 1 release in its history.

Tender

08 Nov 2019 at 11:42

Tender Notice
Summary of the contracting process

The University College London (UCL) is initiating a public tender for the "ITT for Graduation Robe Hire and Graduation Photography & Filming." This opportunity falls within the services industry, specifically under the miscellaneous outerwear and motion picture production categories. The procurement process is currently in the Tender stage, with the tender period set to close on 22nd November 2019. The contract is expected to commence on 20th January 2020 and will run until 20th January 2021, with a potential one-year extension. This tender is open to bids for one or both lots, which include graduation gown hire and photography services for UCL's graduation ceremonies held in London.

This tender presents significant opportunities for businesses specialising in event services, particularly those involved in photography, video production, and clothing rental. Small and medium enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) are encouraged to participate, particularly those with experience in providing high-quality gown hire and professional photography services. Engaging with UCL could enhance visibility and create a steady stream of business, especially as the number of graduation ceremonies is projected to increase in the coming years.

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Notice Information

Notice Title

ITT for Graduation Robe Hire and Graduation Photography & Filming

Notice Description

In 2019 UCL had 25 graduation ceremonies, comprising over 12,000 students, over 20,000 guests and over 500 members of academic staff. It is anticipated that these numbers will increase over the next few years as the student body continues to grow. UCL is looking to engage with a Supplier to provide photography and filming services and robe hire at all graduation ceremonies in 2020 (with the potential for a one year extension). This contract opportunity is divided into the following lots: (a) Lot 1 - Graduation Gown Hire and Purchases - UCL is looking to engage a supplier to provide a hire service for student and academic staff gowns for all graduation ceremonies in 2020 in the first instance (with the potential to extend for one year). (b) Lot 2 - Graduation Photography and Filming Services - UCL is looking to engage with a supplier to provide photography and filming services at all graduation ceremonies in 2020 (with the potential to extend for one year). Tenders may be submitted for one, or both lots. UCL will advertise the Supplier as the official photography and filming company through email and web-based medium. In return for this opportunity, the Supplier and UCL will operate a concession agreement, whereby the supplier will pay UCL a percentage of their earnings for all jobs. The specification detailing UCL's full requirements is set out in Schedule 5 ("Specification") and should be read before Bidders begin to respond to this ITT. Additional information: Please note that the only way to submit bids for this Project is via our Tendering Portal In-Tend, which is where all documentation for it is retained: https://in-tendhost.co.uk/ucl/aspx/Home

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-04a2bca8-cf44-40f4-9b63-9f99555decb2
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/5ca3bfd1-3b70-4f3e-925e-7164943ada23
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

18 - Clothing, footwear, luggage articles and accessories

92 - Recreational, cultural and sporting services

CPV Codes

18230000 - Miscellaneous outerwear

18410000 - Special clothing

92111000 - Motion picture and video production services

92112000 - Services in connection with motion-picture and video-tape production

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
8 Nov 20196 years ago
Submission Deadline
22 Nov 2019Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
20 Jan 2020 - 20 Jan 2021 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY COLLEGE LONDON
Contact Name
Steve Bryant
Contact Email
s.bryant@ucl.ac.uk
Contact Phone
Not specified

Buyer Location

Locality
LONDON
Postcode
WC1E 6BT
Post Town
Central London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI36 Camden
Delivery Location
TLI London
Local Authority
Camden
Electoral Ward
Bloomsbury
Westminster Constituency
Holborn and St Pancras

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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