Award

Archive and Secure Off-Site Storage Facility for University Documents

UNIVERSITY OF BEDFORDSHIRE

This public procurement record has 2 releases in its history.

Award

06 Jul 2021 at 11:05

Award Notice
Tender

30 Jan 2019 at 16:02

Tender Notice
Summary of the contracting process

The University of Bedfordshire has conducted a procurement process for the title "Archive and Secure Off-Site Storage Facility for University Documents." This tender is classified under the industry category of document management services and is located in Luton, England. The procurement method used is a tender, which is currently in the award stage. The tender period ended on 1st March 2019, and the contract is scheduled to commence on 1st April 2019, lasting until 1st April 2022. Service Providers are required to have a proven record in managing similar contracts and must comply with the University's Terms and Conditions as outlined in the tender documents.

This tender presents opportunities for business growth, particularly for small and medium-sized enterprises (SMEs) specialising in secure document management and storage solutions. Those with experience in providing off-site storage, document retrieval, and secure destruction services would be well-suited to compete for this contract, given the University’s increasing demand for handling over 3,000 boxes with an expected growth of an additional 100-200 boxes per year over the next three years.

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Notice Information

Notice Title

Archive and Secure Off-Site Storage Facility for University Documents

Notice Description

The University is sourcing a Service Provider for archiving and secure off-site document storage. The requirement is for secure document storage, regular scanned and hard copy retrieval across all campuses and secure destruction in line with all legislation and the University's requirements. The University has over 3,000 boxes in off-site storage with an estimated increase of approximately of 100-200 boxes per annum over the next 3 years. Service Providers must have a proven record in this industry and provide examples of successfully managing this type of contract. All contracts resulting from this tender will be against the University's Terms and Conditions (enclosed in tender documentation). This is a mandatory requirement of the tender. Additional information: You will need to register and express an interest on the University's Procurement Website : https://in-tendhost.co.uk/universityofbedfordshire/aspx/Home

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-054e60e1-58ce-4192-8145-c2002f705213
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/198b9b04-7ae8-487e-ad1a-dafeac666b8e
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Other - Tender
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72512000 - Document management services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
6 Jul 20214 years ago
Submission Deadline
1 Mar 2019Expired
Future Notice Date
Not specified
Award Date
13 Apr 201510 years ago
Contract Period
31 Mar 2019 - 1 Apr 2022 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF BEDFORDSHIRE
Contact Name
Tracy Wilson
Contact Email
tracy.wilson@beds.ac.uk
Contact Phone
01582743315

Buyer Location

Locality
LUTON
Postcode
LU1 3JU
Post Town
Luton
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH2 Bedfordshire and Hertfordshire
Small Region (ITL 3)
TLH21 Luton
Delivery Location
Not specified
Local Authority
Luton
Electoral Ward
Central
Westminster Constituency
Luton South and South Bedfordshire

Supplier Information

Number of Suppliers
1
Supplier Name

UNIVERSITY OF BEDFORDSHIRE

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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