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Scanner Support & Maintenance

Home Office

This public procurement record has 1 release in its history.

Award

25 Aug 2026 at 12:05

Award Notice
Summary of the contracting process

The Home Office procured microfilm scanning equipment together with associated service and support. The requirement covers Canon and Konica scanning machines, including servicing twice each year, for delivery across the United Kingdom and the wider locations listed for the requirement, including Europe, the Isle of Man, the Channel Islands, British Overseas Territories and the rest of the world. This is primarily a goods requirement for computer scanners, with an associated maintenance service. Suppliers positioned to support a geographically broad public-sector estate, provide Canon and Konica equipment, and maintain scanning systems would be relevant to this type of requirement. The procurement is suitable for small and medium-sized enterprises and voluntary, community and social enterprise organisations.

The procurement is complete and was awarded on 14 March 2024 to Insight Direct UK Ltd. The awarded value was £78,137 including the stated GBP currency. The contract runs from 1 April 2024 to 31 March 2027. It used a selective procedure as a call-off from a framework agreement, specifically an open and fair mini-competition under Crown Commercial Service Framework RM6098 Lot 1. The submission deadline was 1 February 2024. The requirement was evaluated through that mini-competition, with the award made to the selected supplier. The recorded tender value and awarded value are both £78,137. The contract concerns scanner equipment and associated support, including twice-yearly servicing of Canon and Konica machines.

For a future requirement of this kind, credible suppliers would need demonstrable capability in microfilm scanning equipment and the servicing and support of Canon and Konica scanning machines. The twice-yearly servicing requirement points to an established maintenance operation, with engineers able to provide planned service visits and ongoing technical support. Suppliers would also need to manage delivery and support across the United Kingdom and the other stated territories and international locations, rather than only a single site. The award shows that the Home Office buys this combination of equipment and support through a framework call-off and mini-competition. Businesses already able to operate through the relevant framework route, or to build that route into their public-sector strategy, would be better placed when comparable demand returns.

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Notice Information

Notice Title

Scanner Support & Maintenance

Notice Description

Microfilm scanning equipment and associated service/support. Canon & Konica scanning machines with twice yearly servicing. Additional information: Contract awarded in March 2024 following open and fair mini-competition via Crown Commercial Service Framework RM6098 Lot 1. Notice issued for compliance regulation.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-05a5a70c-3123-4046-803e-87a96e5d767a
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/d44b54f1-2371-4f7f-971e-e9c8cebe9e55
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

CPV Codes

30216110 - Scanners for computer use

Notice Value(s)

Tender Value
£78,137 Under £100K
Lots Value
Not specified
Awards Value
£78,137 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
25 Aug 20262 days ago
Submission Deadline
1 Feb 2024Expired
Future Notice Date
Not specified
Award Date
14 Mar 20242 years ago
Contract Period
1 Apr 2024 - 31 Mar 2027 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Home Office
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SOLIHULL
Postcode
B91 3QJ
Postcode Area
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG32 Solihull
Delivery Location
Not specified
Local Authority
Solihull
Electoral Ward
St Alphege
Westminster Constituency
Solihull West and Shirley

Supplier Information

Number of Suppliers
1
Supplier Name

Insight Direct (UK) Ltd

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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