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Uniform, Inventory and Asset Management Solution

Nottinghamshire Police

This public procurement record has 1 release in its history.

Tender

14 Sep 2026 at 14:26

Tender Notice
Summary of the contracting process

Nottinghamshire Police is procuring a uniform, inventory and asset management solution to manage, track, issue, return and report on uniform, personal protective equipment, operational equipment, consumable products and other organisational assets. The requirement is for services, classified under CPV 48420000 as facilities management software and software suite services. It covers a proven commercial off-the-shelf system plus implementation, configuration, data migration, training, support and maintenance. The system will be used by the police authority in Nottingham, with delivery associated with Sherwood Lodge, Nottingham, and the wider East Midlands area. Deployment may be delivered as software as a service, on-premise, or through a hybrid model, depending on the proposed solution and the authority’s requirements.

The procurement has reached tender: the buyer invited offers through an open procedure below the threshold. Bids were required by 12 October 2026 at 12:00. The contract period is 1 November 2026 to 31 October 2029. Its estimated value is between £90,000 and £180,000, in total over the procurement. The contract covers the software solution and associated implementation and support services. The authority’s required system capabilities include inventory management, self-service functions, role-based entitlements, workflow approvals, asset lifecycle management, reporting and analytics, barcode or QR-code tracking, and integration with authority systems where required. The opportunity is identified as suitable for small and medium-sized enterprises. Full requirements are set out in the procurement documentation.

This opportunity suits software providers and specialist implementation partners with a commercially established inventory, uniform, equipment or asset management product. Strong candidates will be able to configure and deploy a commercial off-the-shelf platform, migrate existing data, train users and provide dependable support and maintenance. The solution must handle controlled issue and return processes, stock and asset tracking, consumables, entitlement rules, approval workflows and complete asset lifecycles. Experience of barcode or QR-code technologies, management information, analytics and integrations with public-sector or other organisational systems will be relevant. Suppliers should be able to offer software as a service, on-premise or hybrid deployment and demonstrate the operational maturity needed to support a policing organisation. The requirement is suitable for SMEs with the necessary product and delivery capability.

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Notice Information

Notice Title

Uniform, Inventory and Asset Management Solution

Notice Description

The Police and Crime Commissioner for Nottinghamshire is seeking to procure a Uniform, Inventory and Asset Management Solution to support the management, tracking, issuance, return and reporting of uniform, personal protective equipment (PPE), operational equipment, consumable products and other organisational assets. The Authority requires a proven Commercial-Off-The-Shelf (COTS) solution together with implementation, configuration, data migration, training, support and maintenance services. The Authority is willing to consider SaaS, On-Premise and Hybrid deployment models. 7 The solution must support inventory management, self-service functionality, role-based entitlements, workflow approvals, asset lifecycle management, reporting and analytics, barcode and/or QR code tracking, and integration with Authority systems where required. Full details are contained within the procurement documentation available through the Authority's e-tendering portal.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-08b48290-4ff0-4dac-89ac-8178aba5ef6a
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/ef1460eb-4a68-4577-b16e-82e9ff99dd26
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48420000 - Facilities management software package and software package suite

Notice Value(s)

Tender Value
£180,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
14 Sep 2026Yesterday
Submission Deadline
12 Oct 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Nov 2026 - 31 Oct 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Nottinghamshire Police
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NOTTINGHAM
Postcode
NG5 6LU
Postcode Area
Nottingham
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF16 South Nottinghamshire
Delivery Location
TLF East Midlands (England)
Local Authority
Gedling
Electoral Ward
Ernehale
Westminster Constituency
Gedling

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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