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RFS25-046

Wakefield Council

This public procurement record has 1 release in its history.

Award

26 Aug 2026 at 12:21

Award Notice
Summary of the contracting process

Wakefield Council procured an education management information system (MIS) for its Adult Education Service. The service needs software to collect, manage and report learner data in line with West Yorkshire Combined Authority Adult Education Budget grant requirements. The system produces monthly Individualised Learner Record returns, supporting funding claims and compliance with grant conditions. It manages more than 4,000 learner enrolment records each year and supports adult education funded by over £2 million annually. This is an education software service, classified under CPV 48190000, delivered in Yorkshire and the Humber. The requirement is therefore relevant to suppliers providing learner management, education administration, funding compliance, reporting or related management information systems for public-sector adult education providers.

The procurement is complete and has been awarded. Wakefield Council used a selective call-off from a framework agreement for services. The tender deadline was 30 July 2026 at 12:00. The contract was awarded on 31 July 2026 to Education Software Solutions Ltd, an SME, for £173,236 including the stated currency of GBP. The contract period runs from 1 August 2026 to 31 July 2028. The requirement was marked as suitable for SMEs and unsuitable for voluntary, community or social enterprises. The evaluation basis is reflected in the completed framework call-off, with the award made to the named supplier. This outcome shows a two-year software services requirement supporting a council’s adult education operations and funding-reporting obligations.

This procurement demonstrates established public-sector demand for an MIS that can handle substantial adult education administration and funding compliance. A credible future competitor would need a proven platform for maintaining thousands of learner enrolment records, producing accurate monthly Individualised Learner Record returns, and supporting funding claims under Adult Education Budget requirements. Strong reporting, data management, auditability and compliance controls would be central capabilities, alongside dependable implementation and service support for a council adult education team. The requirement was considered suitable for SMEs, indicating that scale alone was not a barrier to participation. Suppliers with relevant education software experience, knowledge of UK learner data and funding processes, and evidence of reliable delivery in local-government or further-education settings would be well placed when assessing comparable requirements from Wakefield Council.

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Notice Information

Notice Title

RFS25-046

Notice Description

The Adult Education Service requires a Management Information System (MIS) to collect, manage and report learner data in accordance with West Yorkshire Combined Authority (WYCA) Adult Education Budget (AEB) grant funding requirements. The system enables the production and submission of monthly Individualised Learner Record (ILR) returns, which are essential for funding claims and compliance with grant conditions. The MIS supports the management of over 4,000 learner enrolment records annually and underpins the delivery of more than PS2 million of AEB funding each year.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-08c6854d-6070-439e-9d93-211ec7cc42bb
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/af91a52a-9ddc-49b2-8428-1a6e96debc07
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48190000 - Educational software package

Notice Value(s)

Tender Value
£173,236 £100K-£500K
Lots Value
Not specified
Awards Value
£173,236 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
26 Aug 2026Yesterday
Submission Deadline
30 Jul 2026Expired
Future Notice Date
Not specified
Award Date
31 Jul 20263 weeks ago
Contract Period
1 Aug 2026 - 31 Jul 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Wakefield Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WAKEFIELD
Postcode
WF1 2EB
Postcode Area
Wakefield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE45 Wakefield
Delivery Location
TLE Yorkshire and The Humber
Local Authority
Wakefield
Electoral Ward
Wakefield North
Westminster Constituency
Wakefield and Rothwell

Supplier Information

Number of Suppliers
1
Supplier Name

Education Software Solutions Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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