Award

Hard Facilities Management

LONDON BOROUGH OF SUTTON

This public procurement record has 1 release in its history.

Award

28 Apr 2026 at 14:16

Award Notice
Summary of the contracting process

The London Borough of Sutton has concluded the awarding of a contract for Hard Facilities Management services, covering reactive repairs, planned maintenance, and minor improvements across its operational and corporate estates. The procurement, valued at £7,750,000, uses an "open procedure" method, allowing broad participation from potential suppliers. Although the contract is set to commence on 1 April 2026 and conclude on 31 March 2029, it provides an opportunity for extension for up to two more years if both parties consent. This tender specifically addresses the needs of building and facilities management services and will affect 53 core service sites and potentially 630 commercial premises. The London Borough of Sutton, located in England, United Kingdom, is overseeing this procurement process aimed at enhancing its Hard FM assets across schools, the corporate, and commercial estate.

Businesses involved in the building and facilities management sector may find lucrative growth opportunities in this contract, which spans various requirements from reactive repairs to capital refurbishment projects. Given the scale and reach of the work involved, SMEs without specific suitability criteria may have lesser competition margins for engaging in such tenders. The successful supplier, DMA Maintenance Ltd, fits the scope as a supplier, suggesting a well-positioned competitive advantage for SMEs that can manage large-scale operations effectively. Opportunities exist for businesses with expertise in hard facilities management to engage with a stable contract framework, fostering potential for expansion into related service areas in the public sector facilities management domain.

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Notice Information

Notice Title

Hard Facilities Management

Notice Description

This Contract covers the delivery of reactive repairs, planned maintenance, minor improvement project works to the Council's Hard FM assets across its operational and corporate estate. The Council intends to also instruct Capital refurbishment and replacement projects through the Contract which may include the Corporate, Schools and Commercial Estate. There are currently 53 sites whereby reactive repairs and planned maintenance are part of the core service and further 630 commercial premises which may require reactive repairs on an ad hoc basis. The 53 sites within the core service range from offices, children's centres through to libraries and other operational sites. The Council has a small in-house operations team that can attend to minor repairs and will generally triage the majority of reactive call outs prior to the Service Provider attendance being requested. The contract will run for an initial period of three years with an option to extend for a further two years (one plus one) if agreeable to both parties.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-09d0f7a1-208c-497d-88bf-0c22ba865858
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/61da3e8e-e63e-4e54-8be6-5dac259f6568
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79993000 - Building and facilities management services

Notice Value(s)

Tender Value
£7,750,000 £1M-£10M
Lots Value
Not specified
Awards Value
£7,750,000 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
28 Apr 20261 weeks ago
Submission Deadline
28 Nov 2025Expired
Future Notice Date
Not specified
Award Date
3 Mar 20262 months ago
Contract Period
31 Mar 2026 - 31 Mar 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LONDON BOROUGH OF SUTTON
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SUTTON
Postcode
SM1 1EA
Post Town
Sutton
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI6 Outer London - South
Small Region (ITL 3)
TLI63 Merton, Kingston upon Thames and Sutton
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Sutton
Electoral Ward
Sutton Central
Westminster Constituency
Sutton and Cheam

Supplier Information

Number of Suppliers
1
Supplier Name

DMA MAINTENANCE

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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