Award

Electoral Payroll Services

CROYDON COUNCIL

This public procurement record has 2 releases in its history.

Award

22 Aug 2023 at 15:39

Award Notice
Tender

13 Apr 2023 at 12:12

Tender Notice
Summary of the contracting process

The Croydon Council is seeking quotations for Electoral Payroll Services, catering to borough-wide and ward elections, with a contract lasting 5 years and scheduled elections until 2025. The procurement method is an open procedure with a tender deadline of 12th May 2023 and a contract commencement date of 1st July 2023. The procurement stage is at the award phase, with a contract value of £4900. The main procurement category is services, and the buying organisation is the Croydon Council located in the United Kingdom.

This tender for Electoral Payroll Services by the Croydon Council presents an opportunity for businesses providing payroll management services. Potential contractors proficient in handling electoral payroll services, particularly for elections in the United Kingdom, would be well-suited to compete. The contract duration of 5 years with the possibility of early termination after the third year offers stability and growth potential for interested service providers, especially SMEs and VCSEs, aligning with the council's suitability criteria.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Electoral Payroll Services

Notice Description

The Council invites quotations for the provision of Electoral Payroll Services on behalf of the Electoral Returning Officer (RO). The supplier will help to assist the RO with electoral payroll services for any election that takes place in the duration of the contract. There are scheduled borough-wide elections on 3 May 2024 (London Mayor and Greater London Assembly elections) and a Parliamentary Election to take place before January 2025. In addition, there may be un-scheduled elections that take place due to the resignation or death of an elected representative (a By-Election). At a borough-wide election or referendum around 800 employees would require payment. At a ward by-election around 40 employees would require payment. The contract is for 5 years with a break point at the end of year 3 should the council wish to terminate early.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-0a1762ae-a328-46ad-871f-1f6fd2ccd54e
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/caef4033-1a11-47c3-bb87-998ac4dda063
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79211110 - Payroll management services

Notice Value(s)

Tender Value
£999 Under £100K
Lots Value
Not specified
Awards Value
£4,900 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
22 Aug 20232 years ago
Submission Deadline
12 May 2023Expired
Future Notice Date
Not specified
Award Date
21 Jun 20232 years ago
Contract Period
30 Jun 2023 - 30 Jun 2028 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CROYDON COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CROYDON
Postcode
CR0 1EA
Post Town
Croydon
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI6 Outer London - South
Small Region (ITL 3)
TLI62 Croydon
Delivery Location
Not specified
Local Authority
Croydon
Electoral Ward
Fairfield
Westminster Constituency
Croydon West

Supplier Information

Number of Suppliers
1
Supplier Name

LIVERPOOL CITY COUNCIL - COMMERCIAL PROCUREMENT UNIT

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-0a1762ae-a328-46ad-871f-1f6fd2ccd54e-2023-08-22T16:39:30+01:00",
    "date": "2023-08-22T16:39:30+01:00",
    "ocid": "ocds-b5fd17-0a1762ae-a328-46ad-871f-1f6fd2ccd54e",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "CROYD001-DN664148-28539787",
        "title": "Electoral Payroll Services",
        "description": "The Council invites quotations for the provision of Electoral Payroll Services on behalf of the Electoral Returning Officer (RO). The supplier will help to assist the RO with electoral payroll services for any election that takes place in the duration of the contract. There are scheduled borough-wide elections on 3 May 2024 (London Mayor and Greater London Assembly elections) and a Parliamentary Election to take place before January 2025. In addition, there may be un-scheduled elections that take place due to the resignation or death of an elected representative (a By-Election). At a borough-wide election or referendum around 800 employees would require payment. At a ward by-election around 40 employees would require payment. The contract is for 5 years with a break point at the end of year 3 should the council wish to terminate early.",
        "datePublished": "2023-04-13T13:12:32+01:00",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "79211110",
            "description": "Payroll management services"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "countryName": "United Kingdom"
                    },
                    {
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "value": {
            "amount": 999,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "tenderPeriod": {
            "endDate": "2023-05-12T12:00:00+01:00"
        },
        "contractPeriod": {
            "startDate": "2023-07-01T00:00:00+01:00",
            "endDate": "2028-06-30T23:59:59+01:00"
        },
        "suitability": {
            "sme": true,
            "vcse": true
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/5a5c4306-833c-4cf0-8a16-3d69c6d07063",
                "datePublished": "2023-04-13T13:12:32+01:00",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "description": "Advert",
                "url": "https://procontract.due-north.com/Advert?advertId=2a619472-f3d9-ed11-8121-005056b64545"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-CFS-150126",
            "name": "Croydon Council",
            "identifier": {
                "legalName": "Croydon Council"
            },
            "address": {
                "streetAddress": "Zone 3G, Bernard Weatherill House",
                "locality": "Croydon",
                "postalCode": "CR0 1EA",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Jacob Aghedo",
                "email": "jacob.aghedo@croydon.gov.uk",
                "telephone": "+44 2087266000"
            },
            "details": {
                "url": "http://www.croydon.gov.uk"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-CFS-256133",
            "name": "Liverpool City Council - Commercial Procurement Unit",
            "identifier": {
                "legalName": "Liverpool City Council - Commercial Procurement Unit"
            },
            "address": {
                "streetAddress": "L3 1DS"
            },
            "details": {
                "scale": "large",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-150126",
        "name": "Croydon Council"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-0a1762ae-a328-46ad-871f-1f6fd2ccd54e-1",
            "status": "active",
            "date": "2023-06-22T00:00:00+01:00",
            "datePublished": "2023-08-22T16:39:30+01:00",
            "value": {
                "amount": 4900,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-CFS-256133",
                    "name": "Liverpool City Council - Commercial Procurement Unit"
                }
            ],
            "contractPeriod": {
                "startDate": "2023-07-01T00:00:00+01:00",
                "endDate": "2028-06-30T23:59:59+01:00"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/caef4033-1a11-47c3-bb87-998ac4dda063",
                    "datePublished": "2023-08-22T16:39:30+01:00",
                    "format": "text/html",
                    "language": "en"
                },
                {
                    "id": "2",
                    "description": "Advert",
                    "url": "https://procontract.due-north.com/Advert?advertId=2a619472-f3d9-ed11-8121-005056b64545"
                }
            ]
        }
    ]
}