Tender

Installation and maintenance of CCT

RAYLEIGH TOWN COUNCIL

This public procurement record has 2 releases in its history.

TenderAmendment

21 Nov 2022 at 10:52

Tender Notice
Tender

16 Nov 2022 at 10:02

Tender Notice
Summary of the contracting process

The Rayleigh Town Council has initiated a tender for the procurement of the Installation and maintenance of CCT services. This 3-year contract, extendable for 2 years, involves supplying and installing PTZ CCTV cameras in the Town Centre, with specific technical requirements aligned to regulations such as the Data Protection Act 2018 and GDPR. The contract, valued at GBP 50,000, is a direct procurement method with a tender deadline of 16th December 2022, and a contract period starting from 1st January 2023.

This tender offers opportunities for businesses experienced in providing town centre CCTV schemes to compete for the contract. Companies with expertise in surveillance systems and maintenance services, particularly in the works category, are well-suited to partake. Small and medium-sized enterprises (SMEs) and voluntary, community and social enterprise sector (VCSE) organisations are also deemed suitable for this procurement. For more information and to express interest in bidding, businesses can contact the Town Council Clerk at clerk@rayleightowncouncil.gov.uk.

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Notice Information

Notice Title

Installation and maintenance of CCT

Notice Description

Invitations to tender are sought from companies who can demonstrate that they are experienced in supplying and maintaining town centre CCTV schemes. This will be a 3-year contract with the option of a 2-year extension. However, it is also possible for the contract to end earlier if the need was present, aligning to contractual annual KPI periods. Technical Specification The Contractor is required to supply and install 5 column mounted PTZ (Point/Tilt/Zoom) CCTV cameras in the locations/anchor points as per Technical Specification provided by Rochford District Council. Each camera would be subject of a 3-year warranty with a life expectancy of up to 7 years. Connection will be via wi-fi (with the addition of a wi-fi "hop" to ensure line of sight connectivity between the cameras) with a fibre feed to the monitoring station. CCTV cameras must have enhanced recording capacity with the ability to provide court admissible quality recording. Compliance with the requirements of the Surveillance Camera Commissioner, Data Protection Act 2018, Information Commissioners Office and GDPR must be assured. Provision for mobile cameras either as part of the static installation offer or as an addition, plus any additional maintenance costs i.e., call-out rates, travel charges, etc (not covered by contract price) will also be required. The Contract shall include the programmed preventative maintenance and fault repair of all cameras in the Town Centre. The Contractor shall also carry out programmed preventative maintenance in accordance with the proposed schedule of works submitted by the Contractor. Prospective contractors to meet with Rayleigh Town Council Community Safety Working group. All tender bids will be assessed by RDC as part of the procurement process. Quality/Technical assessment Tenders will be assessed on the following criteria: * Technical ability * Value for money * Timely and efficient service * Testimonials * Social Value calculation Additional information: Rayleigh Town Council invite tenders for the supply, associated infrastructure, installation, maintenance, and 24/7 monitoring service of static CCTV cameras, providing surveillance within its administrative boundaries specifically in the Town Centre. Crime statistics have indicated elevated levels of recorded offences in Rayleigh may benefit from the installation of CCTV as a crime reduction and crime detection tool, in addition to benefits linked to public perceptions of safety. To register your interest in bidding for this contract, contact the Town Council Clerk. clerk@rayleightowncouncil.gov.uk Invitations to tender are sought from companies who can demonstrate that they are experienced in supplying and maintaining town centre CCTV schemes. This will be a 3-year contract with the option of a 2-year extension. However, it is also possible for the contract to end earlier if the need was present, aligning to contractual annual KPI periods.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-0a2533fd-faf0-4852-bee7-888fc0a15c7a
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/2c04a380-5103-44dc-8406-9d3bd3fc821f
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Direct
Procurement Method Details
Single tender action (below threshold)
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

35 - Security, fire-fighting, police and defence equipment

CPV Codes

35125000 - Surveillance system

Notice Value(s)

Tender Value
£50,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 Nov 20223 years ago
Submission Deadline
16 Dec 2022Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Jan 2023 - 31 Dec 2026 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
RAYLEIGH TOWN COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
RAYLEIGH
Postcode
SS6 8JD
Post Town
Southend-on-Sea
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH3 Essex
Small Region (ITL 3)
TLH37 Essex Thames Gateway
Delivery Location
Not specified
Local Authority
Rochford
Electoral Ward
Wheatley
Westminster Constituency
Rayleigh and Wickford

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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