Planning

NU/1981 - CCTV Management System Platform

NEWCASTLE UNIVERSITY

This public procurement record has 1 release in its history.

Planning

30 Nov 2023 at 16:56

Market Engagement Notice
Summary of the contracting process

Newcastle University is planning a tender for a CCTV Management System Platform with the contract reference NU/1981. The project aims to replace an obsolete CCTV system operating on an unsupported version and system, with a deadline for expressing interest on 21st December 2023. The procurement stage is at the planning phase, targeting suppliers who can meet specific requirements such as compliance with GDPR, scalability for new cameras, integration with other systems, and maintenance management abilities.

This tender by Newcastle University presents an opportunity for businesses specialising in closed-circuit surveillance systems, software packages, and closed-circuit television services. Small and medium-sized enterprises (SMEs) would be well-suited to compete, given the university's focus on requirements like system scalability, security, compliance, and integration. Businesses interested in providing comprehensive CCTV solutions suitable for educational institutions, with capabilities for future expansion and maintenance management, should consider participating in this upcoming tender.

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Notice Information

Notice Title

NU/1981 - CCTV Management System Platform

Notice Description

Market Engagement Notice (MEN) Newcastle University requires a CCTV Management System platform capable of meeting the following high-level requirements as outlined in the 'Additional Details' section below. The purpose of the project is to replace the existing obsolete CCTV Management System platform that has been operating an unsupported version of the application on an unsupported operating system (Windows Vista).The existing system also uses bulky and mechanical recorders without any back-up facility, which means a catastrophic failure can mean no feedback can be obtained. This MEN is designed to alert the market to our future intent to tender for this requirement and to give prospective bidders the opportunity to identify and implement a new system that (i) is compatible with existing cameras (ii) can handle the volume of cameras in our estates with provision of required storage and backup capacity (iii) has either been successfully implemented within another UK research-intensive Higher Education Institution or an educational establishment of equivalent size and scale. The CCTV Management System Platform will be installed and used across the Newcastle campus (including satellite as well as accommodation sites); we expect one solution to be provided to cater for all users. Suppliers that demonstrate they can meet our requirements may be invited to present virtually or in person at the University. Test accounts for independent investigation / testing of system functionality may also be requested. The contract reference is NU/1981. The deadline for expressing an interest is 21st December 2023 at 2pm GMT. To do so, please email Ola Smith at ola.smith@newcastle.ac.uk. Please note that Newcastle University is not a 'contracting authority' for the purposes of the UK Public Contracts Regulations 2015 and the Concession Contracts Regulations 2016, this will not apply to this Market Engagement Notice or any subsequent tender activity as an outcome of this engagement. Additional information: 1. Support and Scalability Ability to accommodate new cameras, analogue or digital (preferred), in the future. 2. Compliance Support compliance with GDPR 3. Storage and back up Ability to store in cloud first, support resilience, network connectivity locations and bandwidth balancing across the network, access to real-time, high-quality video. The system should be capable of handling storage and back up for 630 cameras out of which around 122 are analogue, static and PTZ. 4. Security and Reporting Ability for the system operational functions to be controlled and managed by a System Management Platform (SMP). Provide system audit and manage data reports regarding the operational effectiveness of the systems, events, and status. 5. Integration Support a variety of integrations with all systems linked to the control room. This may include Intercom, fire detection, third party I/O, Access control and Alarms. 6. Maintenance Management Ability to track and maintain asset location as well as complete asset details. Enable prediction of potential issues and scheduling of regular maintenance tasks to eliminate them. 7. Operation and Transmission Ability for all CCTV cameras of various models (analogue and digital) to operate easily, at full frame rate and image quality. Transmit and/ or receive data using networking systems, such as switches, routers, firewalls, cables, or WLAN. Notification system for alerts.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-0a74de5a-b62a-4770-8fe1-93ef497da6d2
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/dbb61324-3dd8-4b3f-bfdc-d94b23222675
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

48 - Software package and information systems

92 - Recreational, cultural and sporting services

CPV Codes

32235000 - Closed-circuit surveillance system

48000000 - Software package and information systems

92222000 - Closed circuit television services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
30 Nov 20232 years ago
Submission Deadline
Not specified
Future Notice Date
21 Dec 2023Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NEWCASTLE UNIVERSITY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWCASTLE UPON TYNE
Postcode
NE1 7RU
Post Town
Newcastle upon Tyne
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC43 Tyneside
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Newcastle upon Tyne
Electoral Ward
Monument
Westminster Constituency
Newcastle upon Tyne Central and West

Further Information

Notice Documents

Notice URLs

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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